Accounts Payable Officer

The Company

This is a business that has grown faster than its back office, and has decided to fix that properly rather than keep patching it. Product goes out the door in volume, the customer base has widened here and offshore, and the finance function is being rebuilt to match, with new systems, tighter controls and process that holds when the pressure comes on.

Behind it sits a listed parent, which means genuine capital and genuine scrutiny. Day to day it means something simpler. Finance sits in the same building as production and the warehouse, so the invoices crossing your desk relate to goods you could walk out and put a hand on, and the person who can answer your question is down the corridor rather than at the end of an email chain.

The Role

Reporting to the Chief Financial Officer with the support of the wider finance team, the Accounts Payable Officer owns the payables ledger day to day. Invoices in, costs verified against what was actually ordered and received, suppliers paid on terms and the whole thing reconciled cleanly enough that nobody has to go looking twice.

It is a hands on seat with real reach across the business. You will work alongside the warehouse and production teams as much as the finance team, because in a business that makes what it sells, accounts payable is where the paperwork meets the loading dock.

There is a project sitting alongside the day job. A new ERP goes live in October, and the payables processes, supplier records and coding discipline you set now are what carries into it. This role helps build the standard rather than inheriting someone else's.

Duties will include, but not be limited to:

• Verify and process creditor invoices in Xero daily, keeping approvals and data entry moving

• Match inventory invoices to purchase orders and verify unit costs in the inventory system

• Prepare and reconcile supplier payment runs, maintain payment logs and monitor payment terms

• Perform daily bank reconciliations and monitor funds availability ahead of payment runs

• Process international supplier payments and handle urgent payments as they arise

• Reconcile corporate credit cards and manage expense claim approvals

• Prepare monthly prepayment account reconciliations and support the monthly GST review

• Provide expenditure input into cash flow forecasting

• Produce creditor reports and statements for the finance team and the wider business

• Work with the warehouse and production teams to resolve receipting and invoicing queries

• Help establish payables procedures and controls, covering purchase order discipline, coding accuracy and anti fraud checks

• Support the accounts payable side of the ERP implementation landing in October

About You

You are the kind of Accounts Payable Officer who reconciles because you want the number to be right, not because the calendar says so. You are comfortable asking the warehouse why the quantity received does not match the invoice, and comfortable telling a supplier their payment is going out on terms and not before. You like a business where things are still being built, because it means the way you do the work becomes the way it gets done. Detail is your default setting, and you would rather find the discrepancy yourself than have someone else find it later.

Skills & Experience

• At least three years as an Accounts Payable Officer or in a similar payables role, with inventory or manufacturing exposure highly regarded

• Confident in Xero, with Unleashed or a similar inventory platform an advantage

• Sound grasp of purchase order matching, GST treatment on creditor invoices and supplier statement reconciliations

• Comfortable processing international and multi currency payments

• Experience improving payables processes or controls, or the appetite to start

• Exposure to an ERP implementation or migration will be well regarded, though not essential

• Willingness to complete a police check

What's on Offer

• A finance function being built properly, where the Accounts Payable Officer helps set the standards rather than follow someone else's

• A new ERP arriving with you, so you shape the process you will run for years

• A southside location with parking at the door, and no CBD commute

• A competitive package aligned to the experience you bring

Apply Now

If you want an Accounts Payable Officer role where the ledger is genuinely yours and the process is still being written, apply today.

Click Apply Now to submit your application or contact Matthew Taylor or Jack Gullo at P&C Partners Brisbane for a confidential discussion.