Legal and Administrative Assistant

About the role

Rothwell Lawyers Pty Ltd is seeking a Legal and Administrative Assistant to join our team in Melbourne, VIC. This is a full-time position that plays a vital role in supporting our legal operations and ensuring the smooth functioning of our office. You will be responsible for providing essential administrative and clerical support to our legal professionals, contributing directly to the efficiency and productivity of our firm. This role offers the opportunity to work in a professional legal environment whilst developing valuable skills in both administrative and legal support functions.

Key responsibilities

• Managing correspondence, emails and telephone communications on behalf of legal staff and clients

• Scheduling appointments, meetings and conferences for legal practitioners and clients

• Providing reception and general office support duties, including greeting clients and visitors

• Assisting with billing, timekeeping and financial administration related to client matters

• Supporting the preparation of court documents

• Liaising with courts, government agencies and external legal representatives as required

• Performing general administrative tasks such as data entry, photocopying and office management

What we're looking for

• Need to have at least one year office experience.

• Strong organisational and time management skills with the ability to prioritise multiple tasks in a fast-paced environment

• Excellent written and verbal communication skills

• Proficiency in Microsoft Office applications, including Word, Excel and Outlook

• Knowledge of legal terminology and procedures, or willingness to develop this knowledge

• Attention to detail and accuracy in all administrative and clerical work

• Professional and courteous manner when interacting with clients, staff and external contacts

• Ability to work independently and as part of a team

• Experience with legal document management or legal administration is highly desirable

• A high school certificate or equivalent qualification is required

• Familiarity with legal practice management software would be advantageous

What we offer

Rothwell Lawyers Pty Ltd is committed to creating a supportive and professional workplace. We offer competitive remuneration commensurate with experience and qualifications. Our team values professional development and we encourage ongoing training and skill enhancement. We foster a collaborative environment where your contributions are recognised and valued. We are committed to maintaining a work-life balance and promote a culture of respect and inclusion. Employees have access to a professional and well-equipped office in Melbourne's CBD.

About us

Rothwell Lawyers Pty Ltd is a professional legal services firm based in Melbourne, Victoria. We are committed to delivering high-quality legal advice and support to our diverse client base. Our firm values professionalism, integrity and excellence in all aspects of our practice. We maintain strong relationships with clients and pride ourselves on providing efficient, practical and cost-effective legal solutions. We create an environment where our team members can grow professionally whilst maintaining the highest standards of service to our clients.

Apply now

If you are interested in joining our team as a Legal and Administrative Assistant, please submit your resume and a cover letter outlining your relevant experience and why you are suited to this role. We look forward to hearing from you.