Executive Assistant / Office Administrator

Mim Design is one of Australia's leading interior design studios, renowned for creating enduring, considered spaces across a diverse portfolio of projects. We are seeking an exceptional Executive Assistant / Office Administrator to become an integral part of our Melbourne studio.This is a dynamic and varied role suited to someone who thrives in a fast-paced creative environment. As the right hand to our Principal and Directors, you'll play a key role in keeping the studio running seamlessly while supporting our team, clients and day-to-day operations.
Role Description The Executive Assistant / Office Administrator is a full-time, on-site role based in the South Yarra studio. This role provides high-level executive support to leadership, ensuring that the Directors and staff are able to meet all design targets and client obligations, whilst also managing the operational day to day running of the office. Executive support includes managing calendars, coordinating meetings, preparing correspondence, managing enquiries and fee submissions and assisting with design-related tasks. Day-to-day responsibilities include overseeing office operations and supplies, maintaining files and records and supporting studio logistics to ensure a smooth and professional working environment. The position also involves handling incoming communications, greeting visitors, liaising with clients and external partners, and assisting with document preparation and formatting for presentations and proposals. The Executive Assistant / Office Administrator will collaborate closely with the design team, anticipate administrative needs, and contribute to a well-organized, efficient studio.
Qualifications/ExperiencePrevious experience in an Executive Assistant, Office Manager or Office Administration role, ideally within architecture, interior design, construction or another creative industry.Outstanding organisational and time management skills with the ability to juggle multiple priorities.Works efficiently under tight deadlinesExcellent written and verbal communication skills.Strong proficiency in Microsoft Office, with Adobe InDesign experience highly regarded.High attention to detail with an eye for design, presentation and creating beautifully formatted documents.A professional, warm and confident manner when interacting with clients, consultants and suppliers.Proactive and collaborative, with the initiative to work independently and support others as needed.Flexibility to assist across the business in a variety of tasks.Experience with project management software such as Union Square (or similar) is advantageous but not essential.
Why Join Mim Design?At Mim Design, you'll become part of a passionate, collaborative team that values creativity, professionalism and continual growth. You'll have the opportunity to work alongside a talented team of leading designers, contribute to award-winning projects, and play an essential role in the success of our studio.To apply, please send us your CV and a cover letter outlining your experience and why you'd be a great fit for the role.