Executive Assistant

  
At Burbank Group, we're looking for an experienced Executive Assistant who thrives in a fast-paced environment and enjoys building strong relationships with senior leaders. 
  
This newly created role supports our Chief Corporate Services Officer, CEO, CFO and COO. You'll play a critical role in keeping our leadership team organised, connected and operating at their best. This is far more than diary management. You'll become a trusted business partner who helps coordinate priorities, manage communications, drive projects and contribute to key initiatives across the Group. 
  
As part of the role, you'll work across our Altona and West Melbourne offices, supporting a diverse portfolio of businesses that make up the Burbank Group. 
  
About Us 
Burbank Group is one of Australia's leading residential construction and property businesses, operating across multiple brands and industries. Our Group includes Burbank Homes, Beacon Building Services (BBS), Dynamic Trade Solutions (DTS), Burbank Urban, Storage Box, Livi Lending and other specialist businesses. 
  
While each business has its own focus, we're united by a commitment to delivering exceptional outcomes and creating opportunities for our people to grow and succeed. 
  
What You'll Be Doing 

• Supporting governance, compliance and document management activities 
• Assisting with business projects and strategic initiatives 
• Building strong relationships with internal and external stakeholders 
• Leveraging technology and AI-enabled tools to improve efficiency and ways of working 
• Managing complex calendars, schedules and executive priorities 
• Coordinating meetings, leadership forums, travel and events 
• Preparing presentations, reports, agendas and briefing materials 
• Taking minutes and following up on key actions and deliverables 
• Managing confidential communications and correspondence 

About You 
You'll be a highly organised professional who enjoys working at pace and can confidently manage competing priorities while maintaining exceptional attention to detail. 
  
You'll bring: 

• Previous Executive Assistant experience supporting senior executives or C-Suite leaders 
• Advanced Microsoft 365 skills across Outlook, Word, PowerPoint and Excel 
• Excellent communication and stakeholder management skills 
• Strong organisational, planning and coordination abilities 
• Interest in emerging technologies and AI-enabled tools 
• Experience managing complex diaries, meetings and travel arrangements 
• Exceptional discretion when handling confidential information 
• A proactive, solutions-focused approach 
• A current driver's licence 
• Experience supporting multiple executives within a complex or multi-business environment will be highly regarded. 

Why Join Burbank Group? 
At Burbank Group, we don't just build homes; we build careers. 
  
Join a values-driven organisation where your contribution is recognised, your ideas are welcomed, and you'll have the opportunity to work closely with senior leaders across a diverse and growing group of businesses. 
  
Some of our benefits include: 

• Paid parental leave 
• Corporate discounts across hundreds of retail and lifestyle brands 
• Employee Assistance Program (EAP) 
• Discounts on building your own Burbank home 
• Career development and internal mobility opportunities 
• Exposure to exciting Group-wide projects and initiatives 
• A supportive and collaborative team culture 
• Plus much more 

Apply Now 
If you're an experienced Executive Assistant looking for a role where you can make a genuine impact, we'd love to hear from you. 
  
For a confidential discussion, please contact Lainie McCluskey, Talent Acquisition Lead.