APS4 Executive Assistant

Position: APS4 Executive Assistant
Location: Canberra
Start date: ASAP
Duration: Approx. 3 months
Pay rate: $51.23–$55.67 per hour plus super
Security requirements: Baseline Security Clearance preferred

Overview:

We are seeking an experienced APS4 Executive Assistant to provide high-level executive and administrative support within a busy Australian Government department. This is an excellent opportunity for a proactive and organised professional who thrives in a fast-paced environment, can manage competing priorities, and enjoys working closely with senior executives and a broad range of stakeholders.

Responsibilities:

• Provide high-level executive support to a senior executive, acting as the first point of contact for the office.
• Manage complex diaries, inboxes and action items to ensure deadlines are met.
• Prepare and coordinate briefing materials, correspondence and documentation.
• Review and quality assure documents before approval or distribution.
• Screen and manage enquiries, telephone calls and correspondence.
• Coordinate meetings, including agendas, papers, venues and catering.
• Arrange and reconcile domestic and international travel.
• Manage workflow and monitor competing priorities across the office.
• Register, distribute and track incoming and outgoing correspondence using electronic records management systems.
• Maintain accurate records, contact lists and filing systems in accordance with government recordkeeping requirements.
• Liaise with internal and external stakeholders, including corporate service areas.
• Provide administrative support across the broader team as required.

Experience/requirements:

• Previous experience providing executive or administrative support in a professional environment.
• Excellent written and verbal communication skills.
• Strong organisational skills with the ability to manage multiple priorities.
• Ability to build and maintain effective working relationships with a wide range of stakeholders.
• Proactive approach with strong initiative and sound judgement.
• Flexible and adaptable with the ability to quickly learn new systems and processes.
• Experience identifying and implementing process improvements is highly regarded.
• Proficiency in the Microsoft Office Suite.
• Baseline Security Clearance is preferred but not essential.

Apply now or contact SOS Recruitment on 6260 8888 for a confidential discussion.

SOS Recruitment is committed to workplace diversity and equity in employment. We encourage applications from Aboriginal and Torres Strait Islander peoples, people with disabilities, women, people with family responsibilities, and individuals from diverse cultural, linguistic, religious and LGBTIQ backgrounds.