Executive Assistant/Office Manager

Ceravolo Orchards is a family owned and operated business that have a passion for quality Australian produce and a commitment to continuous improvement. We grow, store, pack and distribute fresh fruit and vegetables to various retailers across Australia.

We see our staff, customers, and clients as part of our family- with generations working alongside each other towards a positive future.

The Role

We are seeking an exceptional and detail-oriented Executive Assistant and Office Manager to support our executive team and ensure smooth day-to-day running of administrative functions.

o   Full-time permanent position.

o   38 hours per week Monday to Friday, between the hours of 9am and 5pm.

o   Location: Ashton SA 5137.

Primary Purpose / Duties

o   Process large volumes of data from multiple sources and produce reports for management team.

o   Create and maintain various Excel registers.

o   Build and maintain positive relationships with internal and external stakeholders. 

o   Use of the accounting, POS, and ERP systems to process orders, create invoices, create purchase orders and produce reports as required.

o   Human resources functions including; recruitment, administering employment contracts, ensuring compliance with applicable laws and regulations, etc.

o   Accurately record and distribute meeting minutes and related documents.

o   Manage day-to-day administrative operations and collaboration between departments to resolve issues and ensure smooth operations.

o   Develop and maintain procedures.

o   Support executive team by managing diaries, meeting documents, and correspondence.

o   Support reception in answering the phone and front desk service. 

o   Other general administration functions – Filing, scanning, document preparation, etc.  

Key Attributes, Qualifications and Experience

o   Have excellent communication skills and be able to communicate clearly and confidently.

o   The ability to organise time effectively and prioritise workload.

o   Have the ability to problem-solve and work well under pressure.

o   Be accountable for your work and demonstrate high levels of attention to detail.

o   Be proficient in Microsoft Office Suite, specifically Excel and Word.

o   Have previous experience in administrative roles (desired but not essential).