Team Assistant

About us 
We are an award-winning, national $18B public offer industry fund focused on the education and community sectors. Working for NGS Super means being part of something bigger and working to make a difference to our members and their financial future.  

Our people are key to our success, and as we grow, we’re committed to finding and retaining the right talent to join the journey.  As well as a flexible and fun workplace, we offer competitive benefits including additional leave entitlements, personal & professional development and health & wellbeing programs.

Click on the video below to learn more!

The Role

As our Team Assistant, you’ll provide high-level administrative support to the Chief Member Officer and Chief Operations Officer, who lead our member and employee services functions, and their teams. You’ll support efficient daily operations by managing diaries, coordinating meetings, preparing regular reporting, handling communications and assisting with project delivery.

What you'll do

• Manage diaries and coordinate meetings and appointments.
• Respond to enquiries, emails, meeting invites and other communications on behalf of executives, as needed. 
• Draft, edit and format correspondence, reports, presentations, and other documents using agreed NGS formats and branding. 
• Meeting management, including logistics, room booking, venue bookings, catering, and IT setup both internal and external., as well as prepare agendas, take minutes, and follow up on action points. 
• Coordinate Team Events, social functions and support Charity events. 
• Manage various administrative tasks, including expense processing, travel arrangements and itineraries and training requirements and filing.  
• Assist in the planning and execution of projects and initiatives. 
• Liaise with internal departments and external stakeholders as required.  
• Ad-hoc duties as required, including all aspects of office management. 

About You

Organised, adaptable and collaborative, you’ll build positive relationships, manage changing priorities and contribute actively to the Administrative Support Team.

You'll bring:

• Experience in administration or executive support, along with the confidence to work independently in a busy office
• Intermediate to advanced Microsoft 365 skills, particularly Teams and SharePoint
• Experience arranging corporate travel through a provider such as ATPI
• Experience coordinating events, including venues, catering and invitations
• Strong time management, initiative and responsiveness in a fast-paced environment.

The following skills are nice to have but not essential:

• An understanding of the financial services industry, particularly superannuation
• Experience using project and productivity tools
• Experience preparing reports and presentations
• Familiarity with tools such as AI, ClickUp, Notetaker and Microsoft Planner.
• A certificate, diploma or tertiary qualification in business administration or a related field.

Discretion in handling confidential information and the competence to maintain professionalism in all interactions and communications is critical.

We are a super fund with an exceptional work culture, providing a diverse offering in developing our people and you can be a part of it while earning an attractive remuneration package!

Interested and suitably qualified candidates should submit a copy of their updated CV.

Please note that to be eligible for this role, you are required to have permanent Australian working rights and residency.

We are an equal opportunity employer committed to creating a workplace that values diversity, equity and respect for all individuals.