Accounts & Sales Admin

Grima Group is seeking an organised and detail-oriented Accounts & Sales Admin to join our team in Seven Hills on a permanent part-time basis (25 hours per week).

This newly created role will support our Finance and Sales teams by managing accounts receivable, customer administration and maintaining the integrity of business data across multiple systems. You'll play an important role in ensuring accurate invoicing, customer onboarding and reporting while helping improve business processes and customer service.

Key Responsibilities

Accounts Receivable

• Validate invoices prior to issue to ensure accuracy.

• Upload and distribute customer invoices.

• Manage debtor collections and follow up outstanding accounts.

• Investigate and resolve customer invoice enquiries.

• Process customer credit requests.

• Support healthy cash flow through timely collections.

Sales Administration

• Manage customer onboarding through PandaDoc and HubSpot.

• Create and maintain customer records.

• Set up customer sites, service lines and charge lines.

• Process customer service variations and additions.

• Liaise with internal departments to ensure customer information is accurate.

Data Management

• Maintain accurate customer data across business systems.

• Perform regular data audits and reconciliations.

• Ensure data integrity for invoicing, reporting and operational planning.

• Identify and resolve data discrepancies.

Reporting & Administration

• Prepare sales and administrative reports.

• Assist with reconciliations and data validation.

• Provide administrative support to Finance and Management.

• Contribute to continuous improvement initiatives.

About You

We're looking for someone who has:

• Previous experience in Accounts Receivable, Administration or Customer Service.

• Excellent attention to detail and organisational skills.

• Strong communication and customer service abilities.

• Confidence working with Microsoft Office, particularly Excel.

• The ability to manage multiple priorities and work independently.

• A proactive attitude with a focus on accuracy.

Experience with HubSpot, PandaDoc or Wastedge is desirable but not essential.

What We Offer

• Permanent part-time position (25 hours per week).

• School-friendly working hours.

• Competitive pay of $30-$40 per hour.

• Supportive and collaborative team environment.

• Stable long-term role within a growing business.

• Opportunity to make a genuine impact across Finance, Sales and Operations.