Office and Accounts Manager

About Us

Industrial Tool Service is a long established engineering machine shop built on a culture of collaboration, excellence, and integrity. We pride ourselves on delivering outstanding results for our clients while fostering a supportive and rewarding environment for our team.

We are currently seeking a highly organized, proactive, and versatile Office & Accounts Manager to join our team and oversee the heartbeat of our daily operations.

Role Overview

In this dual-focus role, you will be the backbone of our business. You will manage essential day-to-day office administration while taking full ownership of our bookkeeping, basic financial functions, and accounts management. The ideal candidate is someone who loves variety, balances exceptional numbers skills with great people skills, and thrives on keeping an environment running seamlessly.

Key Responsibilities

Accounts & Financial Management:

• Manage full-function accounts payable and accounts receivable processes.

• Perform bank reconciliations and end-of-month financial reporting.

• Process weekly payroll, including superannuation, PAYG.

• Prepare and lodge Business Activity Statements (BAS) or coordinate directly with our external accountant.

Office & Operations Management:

• Act as the primary point of contact for clients, vendors, and visitors.

• Oversee office procurement, including stationery, equipment, and kitchen supplies.

• Manage incoming and outgoing correspondence, emails, and phone inquiries.

• Maintain accurate physical and digital filing systems, ensuring data privacy compliance.

• Maintain digital records to comply with our ISO 9001 Quality Management System.

• Assist with onboarding new staff members and managing general HR administration.

Qualifications & Experience

• Experience: Minimum of 3–5 years of experience in a combined Office Management and Accounts role.

• Software Proficiency: Advanced knowledge of accounting platforms like Xero, MYOB, or QuickBooks, alongside proficiency in MS Office Suite (Word, Excel, Outlook).

• Attention to Detail: Meticulous accuracy in data entry and financial reporting.

• Communication: Exceptional written and verbal communication skills with a customer-centric attitude.

• Adaptability: A self-starter attitude with the ability to prioritize tasks and multitask effectively under minimal supervision.

How to Apply

If you are an all-rounder who enjoys keeping an office organized and numbers balanced, we would love to hear from you!

Please submit your resume along with a brief cover letter outlining your suitability for the role to ********@toolservice.com.au using the subject line "Application: Office & Accounts Manager".

Only shortlisted candidates will be contacted.

No Agencies please.