Operations Administrator

We are seeking an organised and reliable Operations Administrator to join our team and provide day-to-day administrative support to our transport and operations team.

This is a hands-on administration role suited to someone who is highly organised, comfortable working with drivers and operational staff, and able to keep paperwork, compliance requirements and operational systems up to date.

• Review and process daily driver paperwork

• Review and follow up pre-start documentation

• Manage Waste ID and Waste Transport Certificate (WTC) documentation

• Prepare and complete required regulator submissions

• Monitor stock levels and order new docket books and operational paperwork

• Assist with the administration and maintenance of operational apps and systems, including Transmate Mobile

• Manage and reconcile toll and fuel accounts

• Coordinate disposal facility emails, bookings and associated paperwork

• Follow up missing or incomplete paperwork with drivers and operational staff

• Maintain accurate electronic and hard-copy operational records

• Prepare regular and ad-hoc operational reports, including no-charge and exception reporting

• Assist the Operations team with general administration and other duties as required

To be successful in this role, you will ideally have:

• Previous administration experience, preferably within transport, waste, logistics or a similar operational environment

• Strong attention to detail and good organisational skills

• Confidence communicating with drivers, supervisors, customers and external providers

• Good computer skills and the ability to learn new systems and mobile applications

• The ability to prioritise tasks and follow up outstanding information

• A practical, proactive approach to problem solving

• The ability to work independently while also supporting a busy operational team

Experience with transport compliance, waste documentation or systems such as Transmate would be advantageous; however, training can be provided to the right person.

This position plays an important part in keeping our day-to-day operations organised, compliant and running efficiently. You will work closely with our operational team to ensure driver documentation is complete, records are maintained, bookings and submissions are completed on time, and management has access to accurate operational information.

If you are an organised administrator who enjoys working in a busy, practical environment and being an integral part of an operations team, we would love to hear from you.