Administrative Assistant

Company Description Arrow Traders Pty Ltd is a Sydney-based supplier of consumables, equipment, and tailored solutions for commercial businesses, with a strong focus on shopping centres in Sydney and Melbourne. The company serves a wide range of trades, including painting, electrical, metal works, and upholstery, and provides products across janitorial, electrical, safety, furnishings, and hardware categories. Typical offerings include soap and toilet roll dispensers, lighting and LED upgrades, safety products such as speed humps and bollards, food court furnishings, and hand and power tools. Arrow Traders partners with prominent clients such as the Westfield Group, Mirvac, Stockland Group, Teachers Mutual Bank, NSWHEALTH and Sydney Water providing reliable, practical solutions that support their daily operations and facility management.Role Description The Administrative Assistant is a part-time, role based in the Greater Sydney Area. This role supports day-to-day office operations by managing correspondence, answering and directing phone calls, coordinating schedules, and maintaining records and databases. The Administrative Assistant will assist with preparing quotes, processing orders, updating product and client information, and supporting documentation for projects and government rebate programs. Responsibilities include organizing files, handling mail and deliveries, preparing basic reports, and liaising with internal team members, suppliers, and clients in a professional and timely manner. The role also involves general clerical support, such as data entry, assisting the company accountant with basic queries, meeting preparation, and assisting with ad hoc administrative tasks to ensure smooth business operations.Qualifications Candidates should possess strong Administrative Assistance and Clerical Skills, including organizing documents, managing calendars, and handling data entry.Candidates should possess solid Phone Etiquette and Communication skills to interact professionally with clients, suppliers, and team members.Candidates should possess experience in Executive Administrative Assistance or similar roles supporting management with scheduling, correspondence, and basic reporting.Candidates should possess proficiency with standard office software (e.g., MS Office or equivalent), email, and online collaboration tools.Candidates should possess attention to detail, time management, and the ability to prioritize tasks in a fast-paced environment.Candidates should possess the ability to work both independently and collaboratively, with a customer-focused mindset.Relevant experience in commercial supply, facilities management, or a related industry is beneficial.A certificate or qualification in business administration or a related field is advantageous but not mandatory.