Receptionist / Administration Assistant

We are a busy and growing residential construction company based in North Brisbane, looking for a friendly, organised and switched-on Receptionist / Administration Assistant to join our team.

This is more than a traditional reception role. While you will be the first point of contact for our office, you will also provide administration support across different departments and help keep the day-to-day operations of the business running smoothly.

We are looking for someone who has initiative, common sense and isn't afraid to work things out. You don't need to know everything on day one, but you do need to be comfortable learning new systems, following workflows and taking ownership of your tasks.

About the Role

Your responsibilities will include:

• Answering incoming calls and directing enquiries

• Greeting clients, trades and visitors to the office

• Monitoring and managing general email enquiries

• Providing general administration support across all departments

• Data entry and maintaining accurate records

• Uploading, filing and managing documents

• Assisting with client and supplier correspondence

• Using multiple software platforms and online systems

• Following and managing internal workflows and processes

• Assisting the team with ad hoc administration as required

About You

We're looking for someone who:

• Is highly organised and can manage multiple tasks at once

• Has good common sense and problem-solving skills

• Can think for themselves and use initiative

• Is confident learning and working across different computer systems

• Is comfortable following established processes and workflows

• Has good computer skills and picks up new software quickly

• Has strong attention to detail

• Communicates clearly and professionally

• Is friendly and confident dealing with clients, trades and suppliers

• Is reliable and takes ownership of their work

• Is happy to jump in and help different departments when needed

• Doesn't need to be constantly reminded or followed up to complete task 

Previous administration or reception experience is preferred. Experience within residential construction, building, property or a trade-based business would be an advantage, but isn't essential for the right person.

Hours

We are open to discussing flexible working hours for the right candidate.

This role may suit someone looking for school-friendly hours or reduced hours. This role does NOT suit a work from home arrangement.

• Flexible working hours

• Friendly and supportive team environment

• Varied role – no two days are exactly the same

• Opportunity to learn different areas of a residential construction business

• Modern systems and established workflows

• Stable office-based position in North Brisbane

If you're organised, switched on, comfortable with technology and enjoy being the person who helps keep everything running smoothly, we'd love to hear from you.

Please apply through SEEK with your resume and a brief cover letter telling us a little about yourself and why you think you'd be a good fit for the role.