Administration Officer / Office Support

At Viatek, we have a long history of supporting and developing our people to build rewarding and successful careers. Our culture is built around our core values:

• People
• Integrity
• Innovation
• Customer

We are looking for someone who shares these values and wants to be part of a supportive, collaborative team.

About the Role

As an Administration Officer, you will play an important role in supporting the day-to-day operations of the business. Working closely with internal teams, customers and suppliers, you will help ensure administrative processes are completed accurately, efficiently and on time.

Your responsibilities will include:

• Supporting the sales team activities
• Supporting the service team activities, including scheduling
• Completing data entry and maintaining accurate records
• Processing invoices and supporting billing activities
• Performing account and billing reconciliations
• Ordering stock and monitoring stock levels
• Preparing reports and updating business tools
• Managing incoming customer enquiries and internal requests
• Providing general administrative support to various departments

This position is ideal for someone who enjoys working in a fast-paced environment, has excellent attention to detail, and takes pride in delivering high-quality administrative support.

About Viatek

Viatek is Australia's leading independent provider of Fuji Film and Lexmark solutions, as well as commercial production equipment. With 20 locations across Victoria, New South Wales and South Australia, we proudly support businesses with market-leading technology and exceptional service.

What We're Looking For

To be successful in this role, you will bring:

• Previous administration experience in a busy office environment
• Strong Microsoft Excel skills and confidence working with data and reports
• Excellent organisational and time management skills
• High attention to detail and accuracy
• Strong written and verbal communication skills
• A professional and friendly phone manner
• The ability to prioritise tasks and manage competing deadlines
• A proactive, customer-focused approach
• The ability to build positive working relationships across teams

Experience in invoicing, billing, reconciliations, stock ordering or general office administration will be highly regarded.

Most importantly, we are looking for someone who will be a positive addition to our team and culture.

Why Viatek?

When you join Viatek, you'll be supported from day one with:

• A structured onboarding experience
• System-led new starter paperwork and setup
• A company induction with our People & Culture team
• Comprehensive role-specific training
• Ongoing learning and development opportunities
• Support from experienced colleagues across the business

At Viatek, we believe people do their best work when they feel supported, respected and trusted. That's why we invest in our people, encourage career growth and create opportunities for development.

We also provide regular career and development discussions, along with annual salary reviews aligned to market conditions.

If you're looking for a role where your contribution is valued and your development is supported, we'd love to hear from you