ESU Administration Officer

About the role

Provide targeted, high-quality administrative support across the Executive Services Unit, responding to priorities across governance, regulatory services, WHS, corporate communications, grants and other unit functions as required. Support the coordination of compliance-related systems and processes through accurate record-keeping, document control and workflow oversight. Maintain fit-for-purpose, audit-ready registers and systems, ensuring accuracy, currency and reliability. Deliver timely and professional administrative support within a structured, prioritised workload appropriate to a part-time role.

Key responsibilities

• Provide flexible and prioritised administrative support across all areas of the Executive Services Unit, including governance, WHS, regulatory services, corporate communications and grants, as directed

• Maintain and update key registers, logs and systems, ensuring essential compliance information is current and reliable

• Support the administration of the Skytrust WHS system, including data entry, action tracking, document control and basic reporting support

• Manage allocated workflows and shared inboxes during rostered days, ensuring timely handling of priority enquiries and clear audit trails

• Assist with compliance processes and record management, ensuring documentation is accurate, organised and readily retrievable

• Support action tracking across Ranger Services, WHS, governance and other Executive Services activities as required

• Deliver responsive customer service to internal and external stakeholders within the scope and capacity of the role

• Identify and escalate emerging risks, gaps or improvement opportunities within administrative systems supporting Executive Services functions

• Comply with WHS legislation, policies and procedures and report all hazards, incidents and injuries

About you

• Demonstrated experience in an administrative support role at an intermediate to advanced level, preferably within a compliance-based, regulatory, governance or WHS environment

• Well-developed written and verbal communication skills, with the ability to prepare clear, accurate correspondence, records and supporting documentation

• Strong organisational skills with the ability to manage competing priorities, monitor workflows and meet deadlines, particularly in a regulatory or compliance context

• Sound computer skills, including Microsoft Office applications and electronic records management systems, with the ability to maintain registers, logs and databases accurately

• Proven ability to exercise discretion and maintain confidentiality

• High attention to detail and accuracy, with a demonstrated ability to maintain audit-ready records and reliable information

• Experience providing administrative support to regulatory services, WHS functions or compliance-based activities, including the use or support of systems such as Skytrust or equivalent WHS management systems (desirable)

• Experience working in local government or a similarly regulated environment with legislative, policy and compliance obligations (desirable)

Benefits

• 50% membership discount at the Bridgetown Leisure Centre

• 12% Superannuation plus 3% when an employee contributes 5%

• Salary Packaging available to all employees

• Working from home options available for the right candidate

About us

The Shire of Bridgetown-Greenbushes values innovation, collaboration and community. We live our values: Welcoming – We foster inclusion and approachability; Community Minded – We work collaboratively with and for our people; Creative – We seek better ways through innovation; Sustainable – We consider the future in every decision; Cost-Effective & Accountable – We ensure value for our community.