Office Coordinator, Research Ethics and Governance Office

Bayside Health is a public health service delivering high-quality care across every stage of life for close to 1.2 million people living in metropolitan Melbourne, the Mornington Peninsula, Koo Wee Rup, Bass Coast and Southern Gippsland.

We have more than 15 main sites, including hospitals, centres and clinics that provide comprehensive care from welcoming newborns to supporting older people and a full range of services in between.

More than 22,000 dedicated staff are focussed on providing exceptional, equitable, and locally connected care through shared expertise, compassion, and a commitment to continuous growth. Education and training are central to staff development as we encourage all employees to strive and thrive.

Bayside Health was formed following the merger of Alfred Health, Bass Coast Health, Gippsland Southern Health Service, Kooweerup Regional Health Service and Peninsula Health on 1 January 2026.

• Permanent Full Time, 80 hours per fortnight
• Located at Peninsula University Hospital - Frankston
• Classification: Grade 2 Level 1 - Level 5 (HS2 - HS21*) plus super

The Team & Role

Join a small, passionate and highly collaborative team within the Office for Research at Bayside Health (Peninsula), where you will play a vital role in supporting research that contributes to better healthcare outcomes for our community. Reporting to the Director of Research, the Office Coordinator is the central point of administrative support for the team, helping to facilitate research review and approval processes while ensuring the smooth day-to-day operation of the office. This varied and rewarding role offers the opportunity to work closely with a wide range of internal and external stakeholders, support key committees through meeting coordination and minute-taking, contribute to meaningful research projects, and help deliver high-profile events, including Research Week. Ideal for a proactive and organised professional, this position provides the chance to make a real impact in a dynamic research environment while building strong relationships across the health and research sectors.

Please click here for the position description.

Skills & Experience Required

• Experience working in health service research office
• Experience with ERM database for review and approval of projects
• Knowledge of the National Statement on Ethical Conduct in Human Research
• Excellent Microsoft Office Skills
• A sound appreciation of privacy and confidentiality requirements and the ability to deal tactfully with confidential and sensitive material
• Ability to educate stakeholders in relation to ethics and governance review and approval systems
• Excellent interpersonal skills
• Experience in taking minutes and preparing agendas for important meetings

Benefits

• Gain experience in research ethics and governance.
• Boost your take-home pay with generous salary packaging & novated leasing
• Unlock exclusive discounts at top retailers and dining spots
• Stay fit with access to premium gyms via Fitness Passport
• Feel supported with our holistic Employee Assistance Program
• Grow your skills through top-tier education and training partners

Next Steps

For role specific information please contact Lee-Anne Clavarino, Manager Research (••••@PHCN.VIC.GOV.AU)

If you experience any issues signing in or registering, please feel welcome to contact the Talent Acquisition Team at ••••@phcn.vic.gov.au or 03 •••• •700 (option 1).

The role ceases advertising on 4 September 2026. Please note that applications will be considered upon receipt and that this job posting may close early if a sufficient number of applications are received, so we encourage you to apply as soon as possible.

Thank you for your interest in this role. Bayside Health (Peninsula Health Care Group) is regularly advertising positions across the health service so please take the time to review other relevant opportunities by going to https://www.peninsulahealth.org.au/careers/

Additional Information

Bayside Health is an Equal Employment Opportunity Employer that is committed to inclusion and diversity. We encourage applications from individuals from all cultural backgrounds including Aboriginal and Torres Strait Islander people. We also provide a safe and supportive workplace for people with all abilities.

To find out more about our recruitment processes, compliance obligations and to prepare your application to join our team please visit: https://www.peninsulahealth.org.au/careers/working-preparing-employment/

*Please refer to Health and Allied Services, Managers and Administrative Workers (Victorian Public Sector) (Single Interest Employers) Enterprise Agreement 2021-2025 salary circular for salary range. Sub-grading will be based on years of experience. For further information on salary range classifications and grading please refer to the following page: https://www.peninsulahealth.org.au/careers/working-with-us/salary-rates/

It is strongly recommended that individuals in this role remain up to date with their COVID-19 vaccinations.

Join Bayside Health and help us to deliver healthy lives for everyone, through sustainable, innovative, compassionate care.