Administrative Officer

About Us 

We create thriving places and connected communities. We plan, build and maintain Victoria’s transport, planning and land services. We are committed to a safe, inclusive and high-performing workplace. 

We welcome applicants from diverse backgrounds and are committed to creating a safe, inclusive workplace where our people can thrive and do meaningful work. 
  

About the role 
This is a 2 Year Fixed Term Position

The Adminsitrative Officer provides administrative and organisational support to the Legal division, including procurement, invoicing, records and document management, reporting, financial monitoring, risk management, business planning and continuity. It also supports the procurement of external legal services through the whole-of-government legal services panel.
Key responsibilities include managing incoming legal requests, preparing reports and correspondence, organising meetings, maintaining records and business systems, and supporting financial and administrative processes. The role requires strong stakeholder communication, careful handling of sensitive and legally privileged information, confidentiality, sound organisation and the ability to manage competing priorities in a time-critical environment.
 

What we’re looking for (Selection Criteria) 

You’re someone who: 

• Builds positive stakeholder relationships, responding promptly to requests, keeping others informed and taking ownership of resolving issues.
• Works professionally and collaboratively, communicating respectfully, sharing information, supporting colleagues and contributing to team goals.
• Uses sound business and systems awareness, understanding how processes connect across the organisation and identifying potential gaps or improvements.
• Demonstrates strong interpersonal skills, remaining considerate and diplomatic while being aware of how their communication and behaviour affect others.
• Is confident using digital systems, including Microsoft 365 and relevant financial and business systems such as Zycus and Oracle.

Click  HERE:   to access the Position Description. 

Qualifications and Experience

Tertiary qualification or relevant experience in an administrative role – (Desirable)

Filing, Archiving and Office systems experience, i.e. LawVu, Oracle, Zycus (Desirable)

Pre-employment checks and employment conditions  

Relevant pre-employment screening and reference checks will be required. 

Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa necessary for the nature of the position. 

Recipients of Victorian Public Service (VPS) voluntary departure packages should note that re-employment restrictions apply. 

How to apply 

Click the ‘Apply’ button to be redirected to our recruitment platform, where you may need to create an account to submit your application. 

Applications close at 11.59pm on Thursday, 3 September 2026.

Please include both your resume and a cover letter addressing how your experience addresses each of the key selection criteria for the role. All applications must be submitted via the online portal, we’re unable to accept email or manual submissions. 

For further information about the role, please contact Alicia Robson, Director Legal, Office of the General Counsel at *************@transport.vic.gov.au

Redeployees

If you are a VPS redeployee, please state this in your cover letter and include your case manager’s contact details. This helps ensure your redeployment status is appropriately considered. For more information on redeployment, visit the Victorian Government policy. 

Important Information

If you require any adjustments to fully participate in the recruitment process or need the advert or attachments in an accessible format (e.g., large print), please contact us. We're here to support you.