Office Coordinator (Part-Time – 3 Days per Week)

Office Coordinator (Part-Time – 3 Days per Week)

Location: Braeside, VIC
Company: Lorden Vella

Lorden Vella is a vibrant and growing construction company based in Braeside. We are seeking a highly organised, proactive and professional Part-Time Office Coordinator to support the smooth running of our office and provide coordination and administrative support across the business.

This is a varied, hands-on role ideal for someone who enjoys taking ownership, is naturally organised and likes being the go-to person for a wide range of office, staff and business requirements.

About the Role

Reporting to the Marketing, People & Culture Manager, you will be responsible for coordinating the day-to-day running of the office and supporting our staff and project teams.

Your responsibilities will include:

• Coordinating the day-to-day running and presentation of the office.

• Managing the main office mailbox, email inbox and incoming phone calls.

• Welcoming visitors, clients and suppliers and providing a professional first point of contact.

• Managing office supplies, stationery, supermarket orders, uniforms and general office stock.

• Maintaining office, uniform, IT, asset, equipment and other business registers.

• Coordinating staff training and maintaining employee qualifications and records.

• Assisting with employee onboarding and offboarding requirements.

• Coordinating staff IT hardware, devices, software, logins and access requirements.

• Liaising with IT and telecommunications providers and managing IT issues as required.

• Supporting project teams with general administration, registers, defect tracking and site documentation.

• Filing and tracking safety documentation and maintaining relevant project records.

• Preparing and distributing meeting minutes and assisting with meeting preparation.

• Coordinating cleaners, suppliers and general office facilities.

• Managing office birthdays, team celebrations and corporate gifts.

• Assisting with website, social media, project photography and general marketing administration.

• Maintaining a clean, organised and professional office, including the kitchen and meeting rooms.

• Assisting with events and other business initiatives as required.

• Providing general coordination and administrative support across the business.

About You

We are looking for someone who is organised, reliable, proactive and professional, with the confidence to take ownership of tasks and manage multiple priorities.

You will have:

• Previous experience working in an office environment in a similar Office Coordinator, Office Administrator or Office Support role.

• Strong experience using Microsoft Office, particularly Microsoft Word and Excel.

• Excellent organisational and time-management skills.

• Strong attention to detail and accurate record-keeping skills.

• Excellent written and verbal communication skills.

• Confidence using computers, software systems and learning new technology.

• The ability to multitask, prioritise and manage competing deadlines.

• A proactive approach and the ability to work independently.

• A friendly, professional and approachable manner.

Why Join Lorden Vella?

• Part-time role – 3 days per week, with flexibility around days for the right candidate.

• Join a growing and supportive construction business.

• Modern office environment in Braeside.

• Varied role with exposure across multiple areas of the business.

• Opportunity to develop your skills and take on additional responsibilities as the business grows.

• Be an important part of a team where your contribution is valued.

If you are an experienced Office Coordinator who is organised, reliable and enjoys being at the heart of a busy office, we'd love to hear from you.

Please note that only shortlisted candidates will be contacted.