Office Manager / PA

Summary

• Role: Office Manager / PA
• Location: Collingwood, Victoria; you’ll need to be based locally and have Australian work rights
• Work arrangement: Full-time, 4-5 days in the office
• Compensation: AUD 80,000 - 90,000 Base + Superannuation + Annual Bonus

• Run the day-to-day office. You’ll keep on top of facilities, supplies, suppliers, building needs, maintenance, and workplace procedures.
• Support senior leadership closely. You’ll manage calendars, meetings, appointments, travel, correspondence, expenses, and general admin follow-through.
• Handle a mix of business and personal support. This role includes practical day-to-day support for senior leadership, plus help with ad hoc projects and initiatives.
• Coordinate key logistics. You’ll organise team events, celebrations, venues, catering, suppliers, and the moving parts that sit behind them.
• Help the team onboard well. You’ll coordinate office requirements for new starters and improve admin processes as the team grows.
• Keep things moving when priorities shift. Some days will be planned; others will involve interruptions, last-minute requests, and practical problem-solving across the office.

You’ll likely be a mid-level support operator who enjoys bringing order to busy environments and doesn’t need heavy supervision to keep things on track.

Must-Haves 

• Previous experience in an Office Manager, PA, EA, or Team Assistant role is highly preferred.
• Solid experience in coordination work where you’ve owned tasks end-to-end
• Confidence managing calendars, meetings, travel, expenses, suppliers, and day-to-day admin for senior leaders
• Strong organisation and follow-through - you keep track of details, deadlines, and loose ends without needing frequent reminders
• The judgement to prioritise, manage up, and know when to escalate in a busy, changing environment

• Experience in a small, growing, founder-led, or lean business where the remit was broad and hands-on

A small, fast-growing quantitative startup that's already built a highly profitable trading operation by identifying and exploiting significant edges in competitive markets. And they're just getting started.

They are not a typical startup; with a proven track record of success, the firm is now laying the groundwork for significant expansion into new markets.

How To Apply 

Ploomo is supporting this process as the exclusive talent partner and is running a structured selection process on behalf of the company.

After applying, you will receive an email from Ploomo with further instructions, including a short online assessment designed to help us understand your thinking style and mindset. It takes around 15–20 minutes to complete. There are no right or wrong answers - the focus is on alignment.

To be considered for shortlisting, you will need to complete the assessment.

Please keep an eye on your inbox, including your spam or junk folder, and mark emails from @ploomo.io as safe so you do not miss any communication.

If you have any issues receiving the email or completing the assessment, please contact ************@ploomo.io