Personal Assistant to the CEO

About the role

A boutique property development and finance group is seeking a sharp, highly organised Personal Assistant to act as the CEO's right hand across two connected businesses. This is a hands-on part-time role for someone who thinks ahead, prioritises independently, and executes without hand-holding. You'll be trusted with confidential, time-sensitive matters and given direct access to decision-making — so reliability, discretion and judgement are everything. It is a non-advisory support role; any client questions on finance or lending are passed to the appropriate licensed team members.

Key responsibilities

• Acting as the CEO's right hand across two businesses — property development and finance

• Complex diary, schedule and inbox management — triaging and drafting high-quality correspondence

• Liaising with lawyers, accountants, brokers, builders and other key stakeholders

• Managing property and project-related administration, and preparing client documents and materials

• Coordinating client appointments, mentoring sessions and site visits; setting appointments and following up leads by phone

• Maintaining accurate client records in the CRM and collecting client documentation (administrative support only)

• Handling confidential and time-sensitive matters with complete discretion

• Personal logistics, ad hoc problem-solving, and anticipating what's needed before being asked

About you

• Minimum 2 years' PA / EA experience, ideally supporting a Director or senior executive

• Proven ability to manage competing priorities in a fast-paced environment

• Exceptional written and verbal communication

• Meticulous attention to detail — accuracy is essential in this role

• An excellent telephone manner and confidence making client and outbound calls

• Strong systems skills (Microsoft Office, Google Workspace, CRM)

• Discretion and professionalism in handling confidential information

• Available to work part-time in person — St Kilda Road, Melbourne, with occasional home office

• Someone who anticipates needs before being asked

• Commercially aware and understands business priorities

Benefits

• Direct access to the CEO and to decision-making

• Exposure to property, finance, legal and business matters

• A genuinely varied part-time role across two growing businesses

• Real scope for the role to expand for the right person

• A flexible structure, working closely with a CEO who values efficiency and results