Business Support Coordinator

Be the person who makes a growing sustainability consultancy actually run.We're Efficient Living, a team of architects, engineers, building designers and sustainability specialists helping Australian buildings and precincts become more sustainable and resilient. We're a small business, which means a genuine chance to make a difference in how projects come together, not just be a small cog in a big machine.We're looking for someone sharp, organised and personable to help keep things running smoothly, the friendly voice clients hear first, the person who keeps our workflow tidy, and someone who helps the team stay connected day to day. It can be fast paced at times, but we're a genuinely lovely team who love what we do and who we do it with.Sound like you? You'll get real variety and visibility across the whole business, client relationships, marketing, culture, operations, all in one role. Plus, when you need to clear your head, the ocean's a two-minute walk away.
The essentials, before you read on$78,000 pro rata, permanent part-time, 25–30 hrs/week across 4–5 daysBased in our Collaroy office most of the week, with occasional flexibility to work from homeYou'll need full working rights in Australia already in place, we're not able to sponsor a visa for this role
What you'll actually be doingClient & receptionFirst point of contact for phone and email enquiries: professional, warm, on the ballSet up new jobs in our workflow software and keep client records accurate in our CRMFollow up quotes and enquiries so nothing slips through the cracksKeep client folders and project info tidy and current throughout each jobBusiness supportSupport the team with quotes and tendersKeep the office running smoothly: supplies, presentation, the day-to-day essentialsJump in wherever marketing, sales, finance or operations need a handMarketing & socialsCreate social media posting and light website updatesSupport broader sales and marketing efforts as we growCulture & teamTrack birthdays and milestones, coordinate celebrations and team eventsContribute to a genuinely social, easygoing office culture
What you bringFull working rights in Australia already in place, we're not able to sponsor visas for this roleExperience in admin, reception, coordination or customer service, small business experience is a plusComfortable with Microsoft 365 (Outlook, Teams, SharePoint, OneDrive)Able to read and understand basic architectural plans and drawings for homes and duplexes. This is genuinely important for the role, so please don't apply if this isn't something you can do or pick up quicklyNaturally organised, with an eye for detail and follow-throughA friendly, can-do attitude, with a keen interest for sustainability, people should want you answering their callsA strong self-starter, you take initiative without being asked twice
No formal qualifications required, we care far more about attitude, reliability and practical ability than a piece of paper.Bonus points (not required):Exposure to how architects, developers or construction teams workExperience with Accelo software
Who you areYou're reliable, personable, and genuinely enjoy being the person who keeps things moving. You're a real initiative taker, you don't wait to be told what to do, you spot the gap and fill it. You're keen to build real skills in a business that will invest in you as you grow.
Why Efficient Living?Collaroy office, 4–5 days a week, with occasional flexibility to work from homeFlexible hours within office hours, dog-friendly25–30 hrs/week, permanent part-timeReal exposure across the whole business, not siloed into one narrow taskA team small enough that your work is genuinely seen and valuedSupport and training as you grow into the role, this is a genuine stepping stone
Let's talkIf this sounds like your kind of role, send through your skills and experience in a resume. We'd rather hear from someone genuinely keen than read a perfectly polished cover letter.
Applications close Friday 11th of SeptemberEmail: careers@efficientliving.com.au