Office Coordinator | Gippsland Insulation

Gippsland Insulation is looking for an experienced and highly organised Office Coordinator to join our small, hardworking team at our warehouse in Warragul.

This is a hands-on and varied role where you’ll take ownership of the day-to-day administration and help keep our office, customers and field operations running smoothly.

As a small team, finding the right culture fit is really important to us. We’re looking for someone who is approachable, reliable and proactive, enjoys working with people and is happy to jump in and get things done.

About the Role

Reporting to the General Manager, you’ll be responsible for managing the day-to-day office and administration functions, including:

• Managing phone calls, emails and general customer enquiries
• Coordinating day-to-day office administration and communication
• Supporting scheduling and field-based operations
• Managing customer invoicing and accounts receivable
• Liaising with customers, suppliers and service providers
• Preparing and maintaining internal documentation, contracts and service agreements
• Maintaining company databases, records and document management systems
• Developing and improving administrative processes and procedures
• Managing office supplies, services and general office requirements
• Supporting workplace health and safety administration
• Providing general administrative and operational support as required

About You

We’re looking for someone who is a confident self-starter, taking ownership of the office and comfortably managing multiple priorities.

You’ll ideally have:

• Previous experience in an Office Coordinator/Manager, senior administration or similar role
• Strong organisational and time-management skills
• Excellent written and verbal communication
• Great attention to detail
• Confidence dealing with customers, suppliers and trades
• Strong computer skills and the ability to quickly learn new systems
• A proactive, practical and solutions-focused approach
• The ability to work independently while being an important part of a small team

Experience within the construction, trades or service industry would be highly regarded, as would be experience with scheduling, job management or CRM software.

Hours

Full-time | Monday to Friday | 8:00am – 4:00pm with flexibility available for the right candidate.

If you enjoy variety, take pride in keeping things organised and like being the person who helps keep a business running smoothly, we’d love to hear from you.

Pay: $60,000.00 – $70,000.00 per year

Work Location: In person