Office Coordinator

Office Coordinator, Australia

Short Summary

• Fixed term contract until 30 June 2027  
• Part-time role, 20 hours per week (typically worked across five days) 
• Office-based role located at AVI’s Naarm Office, Fitzroy 
• Total remuneration package (including superannuation) between AUD $75,528.00 – AUD $92,311.00 pro rata per annum (0.57 FTE), commensurate to experience 
• Access to generous salary packaging benefits 

AVI is made up of 150 passionate professionals based in 29 countries, supporting people-to-people led development outcomes right around the world. Each and every day we are motivated by the knowledge that when you bring the right people with the right skills together, you can build truly sustainable building locally-driven capacity where it’s needed most. We value equity and social justice; integrity; diversity and inclusion; partnership; solidarity and respect – and we are committed to living out these values in everything we do. Joining AVI is so much more than just a job. It’s a chance to join a team of people with a sincere passion and belief that the work they help to support, truly makes a difference. 

Role overview:  

The Office Coordinator supports the effective day-to-day operation of AVI’s Naarm Office. The role provides a consistent onsite presence across five working days to support staff, tenants, visitors and service providers, ensuring office facilities and shared spaces are well maintained. 

The position coordinates office operations, tenant administration, workplace bookings, facilities requests and office documentation to maintain a safe, welcoming and functional workplace. 

This role is 20 hours per week, typically worked across five days. Standard working arrangements are four hours per day over five days, however flexibility in the distribution of hours can be agreed to meet both operational requirements and individual circumstances. 

Because of the nature of this role needing to provide a consistent onsite presence, this is an office-based role. 

Position Requirements: 

This role will suit someone with: 

• Strong customer service, communication and interpersonal skills. 
• Well-developed organisational skills and attention to detail. 
• Ability to handle competing priorities and work independently. 
• Experience coordinating office operations, facilities or workplace services. 
• Ability to build positive working relationships with staff, tenants, suppliers and contractors. 
• Strong administrative, record-keeping and problem-solving skills. 
• Confidence using workplace technology and business systems. 
• Sound judgement, initiative and ability to handle confidential information appropriately. 
• Understanding of and commitment to EEO, child protection, workplace health & safety and privacy principles. 

In return, you will:  

• Join a long-standing not-for-profit organisation with a rich history and a team of passionate individuals  
• Be part of a welcoming and collaborative office environment supporting staff, tenants and visitors. 
• Be offered a competitive remuneration package. In addition, you may access generous salary packaging of up to $15,900/year and $2,650 for meal/entertainment expenses.  

Application Procedure: 

• For a full outline of the position and applicant requirements please review the Position Description attached and submit a cover letter and a current resume. 
• Application Closing date: 9am Monday, 7 September 2026.  
• Any questions regarding this role? Please email our P&C team at careers@avi.org.au 

AVI is an Equal Opportunity Employer. AVI actively encourages Aboriginal and Torres Strait Islander people, people from Culturally and Linguistically Diverse backgrounds, LGBTIQA+ people, people with disability and others who have diverse experiences of our world to apply for this opportunity. AVI will provide reasonable workplace adjustments for applicants with disability. 

Your privacy is important to AVI.  It is the policy of AVI to respect the confidentiality of information and privacy of individuals. Personal information provided by you as part of your application (whether oral, electronic, or written) will be collected and processed for the purpose of evaluating your application for employment. In order to carry out this purpose, your information may be disclosed to appropriate persons in our offices. Any information we hold will be governed by the most current version of the AVI Privacy Policy which is available upon request. 

AVI has a strong commitment to the safety, wellbeing and protection of children and youth. We therefore have robust screening procedures for personnel who are expected to have contact with children in their roles. This will include criminal record check and referee checks.