Project Coordinator

About Energy Bay

Established in 2016, Energy Bay offers specialised distributed renewable energy solutions to facilitate enterprise customers and property landlords through the energy transition. Founded on the values of innovation, value creation and social responsibility, Energy Bay is reshaping how energy is delivered across retail, commercial, industrial and mixed use precincts.

To learn more about Energy Bay, please visit energybay.com.au

About the Role

We are seeking a proactive and detail-oriented Project Coordinator to play a pivotal role in supporting the Energy Bay Asset Management team through managing multiple projects simultaneously, the role ensures timely and accurate coordination to drive successful project outcomes.

This role supports operational performance and contractor management, while coordinating project administration, scheduling, forecasting, handovers, and stakeholder requests across the business and provide continuous improvement across all operational activities.

The successful candidate will work closely with Project Manager to drive the successful delivery of Asset Management and Optimisation outcomes, ensuring compliance with safety standards, quality expectations, and project timeframes.

Energy Bay Culture

Energy Bay has a distinctly unique, transparent, and constructive company culture. We are a team focused on maximising the scale and impact we create in the energy transition, driven by a shared power to generate change across Australia’s energy landscape. We are seeking to build on our existing culture and create a diverse team with wide range personal and professional experience, with a long-term focus on execution and the highest standards of delivery.

Our Mission: Our mission is to design, integrate and operate distributed energy infrastructure that delivers scalable, sustainable outcomes, driving the future of energy transition for partner enterprises and customers

Our Vision: To be Australia’s most trusted partner in integrating distributed energy resources infrastructure and enabling sustainable progress towards the clean energy future.

As a Project Coordinator with Energy Bay, you will be responsible for:

• Coordinate and support the delivery of multi-site projects, ensuring alignment with timelines, budgets, and quality standards.
• Manage subcontractor relationships, ensuring compliance, performance, and safety standards are met.
• Assist in the development and maintenance of project schedules using industry-standard tools.
• Provide Ticket of work systems (Procore) support to the field-based staff and construction partners.
• Collaborate with cross-functional teams to ensure smooth project execution and stakeholder engagement.
• Contribute to project success by gathering and analysing financial and technical performance data, helping to deliver accurate reporting and insights.
• Work closely with the Project Manager to develop, maintain, and monitor project budgets and schedules, supporting effective project delivery.
• Provide proactive administrative and operational support across the Project Team, Asset Management Team, and broader business to ensure smooth day-to-day operations.
• Collaborate with engineering and field teams to coordinate design delivery, maintain technical expertise in embedded networks, and support the timely resolution of operational and project-related issues.
• Safety Excellence: Embed Energy Bay’s HSEQ culture by ensuring compliance with safety standards, ISO systems, and site procedures. Additionally, promote safe behaviours, enforce hazard reporting, and achieve zero non-conformances through audits and inspections.

You will be successful in the role if you possess:

• 5+ years’ experience in a Project Coordinator/Project Officer or Operations Coordinator role within a complex corporate or multi-site environment.
• Demonstrated experience managing subcontractors, suppliers, and vendor relationships.
• Strong project management support skills, including project administration, scheduling, contract management, and coordination of project activities.
• A relevant qualification in Engineering or Construction Management or be a graduate/cadet seeking to establish a career in Project Management.
• Sound Knowledge of Solar and Battery methodology preferred.
• Demonstrated knowledge of Embedded Networks, electricity metering, Distributed Energy Resources (DER), and the Australian energy market.
• Excellent organisational skills written and verbal communication skills, with the ability to engage effectively across technical and non-technical audiences.
• Builds and nurtures effective relationships with diverse stakeholders, fostering collaboration and trust
• Thrives in high-pressure environments, with a proven ability to pivot and work in an agile workplace onsite and in corporate offices.
• Highly adaptable, working independently or collaboratively to achieve organisational goals.

You’ll love working here because:

• We enable everyone with the power to generate change, fostering a culture where individuals feel supported, valued, and empowered to make a real impact through their work.
• We believe in responsibility and reward you for taking initiative.
• We’re a successful, fast-growing company with an entrepreneurial vibe.
• We love to promote internally and offer development opportunities.
• Comprehensive training and mentorship from experienced professionals.
• Sydney office location, with stunning panoramic views, close to Martin Place train station.
• We have a great work culture, come and join our team!

By joining our team, you’ll be contributing to supporting renewable energy. Your work as a Project Coordinator will directly contribute to delivering sustainable solutions and supporting the future of Australia’s energy transition.

Energy Bay prides itself on being a diverse and an equal employment opportunity employer.