Administrative Assistant

About the role

SEKO Accountants & Advisors is a registered tax agent practice in Gregory Hills looking after around 400 clients across South-West and Western Sydney. We're looking for a warm, organised person to run the front of house and keep the practice moving. The role starts at 2 days per week (around 15 hours), with genuine potential to grow to full time.

Key responsibilities

• Answering and directing calls, taking clear messages and following them through

• Greeting clients, managing the reception area and setting up meeting rooms

• Managing the general inbox and handling routine client enquiries

• Booking and confirming appointments, and managing the directors' diaries

• Preparing, scanning and filing client documents and correspondence

• Collating and issuing engagement letters, checklists and client packs

• Data entry and keeping client records accurate in our practice systems

• Chasing outstanding client information and signed documents

• Ordering supplies, handling mail and general office administration

About you

• Experience in reception, administration or customer service — professional services or accounting experience is highly regarded

• A warm, professional phone manner and a genuine client-service mindset

• Strong written and verbal communication

• Well organised, able to juggle competing priorities and finish what you start

• Confident with Outlook, Word and Excel, and quick to learn new systems

• Discreet and trustworthy — you'll be handling confidential client information

• Comfortable working independently with minimal supervision

• Experience with Xero, MYOB or practice management software

• Familiarity with ATO portals and lodgement processes

• An understanding of the tax and compliance calendar

About us

SEKO Accountants & Advisors is a registered tax agent practice in Gregory Hills, looking after around 400 clients across South-West and Western Sydney. Our clients are builders and tradies, property investors, NDIS providers and growing small businesses. We're a small, close-knit team, so you'll work directly with the directors and our accountants. No layers, no red tape.

Benefits

• A supportive, down-to-earth team that backs each other

• Flexible hours to start — 2 days a week, with the option to build up

• Modern Gregory Hills offices with on-site parking

• Real training, and a clear path to full-time hours and a broader practice role