Administration Manager

About your role

In this role, you will provide high-level administrative support to the CEO, coordinate Board and committee functions, and oversee day-to-day office operations. As the central point of contact for internal administration, you will ensure the smooth, efficient administrative functioning of the organisation.

If you're an experienced PA or EA ready to step into providing high-level administration support for a CEO and Board, this is a unique opportunity to take your career to the next level.

About what you’ll do

·      Provide high-level administrative and confidential support to the CEO and senior LDC staff, including calendar management, travel bookings, correspondence, and meeting preparation.

·     Direct the daily workload of the Receptionist and day-to-day administrative functions of the office ensuring an organised and well-resourced work environment.

·     Draft, format, and manage executive documents, monthly reports, Board packs and presentations.

·     Liaise with internal and external stakeholders in a professional and culturally appropriate manner.

·      Assist the CEO to coordinate all administrative functions for the Board of Directors and Committees, including scheduling meetings, preparing agendas, collating papers, and taking accurate minutes.

·     Ensure follow-up on actions and resolutions arising from meetings.

·     Act as the central point for administrative coordination across all LDC departments and business units.

·     Support consistency in document formatting, document control, and branding across corporate communications.

·     Assist the Corporate Services Manager to establish and maintain information management systems and processes.

·     Assist with coordination of meetings, internal and external projects, functions, and corporate events.

About You / What you’ll bring

·    Proven experience in providing high-level executive support, particularly to GM or CEO level.

·    Strong written communication skills, including drafting professional documents, board papers, agendas, as well as accurate meeting minutes and action lists

·    Experience managing confidential information with discretion and professionalism

·    Familiarity with board governance and board management software (e.g. Dilligent) or content collaboration tools is desirable, but not essential.

·    Experience with event planning and managing external vendors or venues

·    Ability to work independently and collaboratively across departments in a fast-paced environment.

About us

Larrakia Development Corporation is a values-based, profit-for-purpose organisation based in Darwin. Our Vision is lasting wealth, health and wellbeing of all Larrakia People.

Our core activities include land holdings and development, labour hire, property development, heritage monitoring, ground maintenance, and investments.

To Apply

Please attach a cover letter and your current resume following the link.

Larrakia are encouraged to apply.