Receptionist/Administration Assistant

Receptionist / Administration Assistant

Employment Type: Casual
Hours: Approximately 25 hours per week, Monday to Friday

About the Role

We are looking for a friendly, reliable and organised person to assist with reception and general administration within our office.

This is a straightforward reception and administration role suited to someone who is comfortable answering phones, dealing with customers and suppliers, and helping keep the day-to-day office administration organised.

Hours

The preferred hours are approximately 7:00 am to 12:00 pm, Monday to Friday.

We understand that the right person may need some flexibility around their morning commitments.

For example, if school drop-off means a slightly later start and finish time would work better, we are happy to discuss an alternative arrangement that suits both the successful applicant and the needs of the business.

What You’ll Be Doing

Your day-to-day duties will include:

• Answering and directing telephone calls

• Greeting customers, suppliers and visitors

• Responding to general enquiries by phone and email

• General data entry and office administration

• Filing and maintaining electronic records

• Processing and distributing emails and correspondence

• Assisting with invoices, purchase orders and basic accounts administration

• Scanning, printing and organising documents

• Maintaining customer and supplier records

• Ordering office supplies when required

• Providing general administrative support to the team

• Other reasonable administrative duties consistent with the role

Skills & Experience

Previous reception, administration or customer service experience is preferred, but not essential.

We are more interested in finding the right person who is reliable, willing to learn and comfortable dealing with people.

It would be helpful if you have:

• Basic computer skills and confidence using email and Microsoft Office

• Good verbal and written communication skills

• Good attention to detail

• The ability to stay organised and manage your own workload

• A friendly and professional telephone manner

Training can be provided for the right applicant.

About You

We are looking for someone who is:

• Reliable and punctual

• Friendly and approachable

• Organised

• Comfortable dealing with customers and suppliers

• Willing to learn

• Happy to help where needed

• Able to work independently once familiar with the role

If you are looking for a weekday role with consistent hours and a bit of flexibility around your morning commitments, we would be happy to hear from you.