Executive Assistant

Sydney, NSW | Stanton Hillier Parker (SHP)Stanton Hillier Parker (SHP) is one of Australia's leading specialist property advisory firms, providing expert services across valuation, advisory, asset management, property management, research and consultancy. Built on trusted relationships, technical excellence and market insight, we partner with clients to achieve exceptional property outcomes.We are seeking an experienced Executive Assistant to provide high-level support to our Founder & Managing Partner. This pivotal role requires a commercially astute professional who excels in a fast-paced environment, anticipates business needs, and operates with absolute discretion while supporting senior leadership across a diverse and dynamic property business.
About the OpportunityAs Executive Assistant, you will act as a trusted partner to the Founder & Managing Partner, providing executive, administrative and operational support across client engagement, transactions, business development activities and strategic initiatives. You will play a key role in ensuring priorities are effectively managed and business outcomes are delivered efficiently.
Key responsibilities include:Managing complex calendars, meetings, travel arrangements and executive correspondence.Acting as a key point of contact for internal and external stakeholders.Preparing high-quality reports, presentations, submissions, Information Memoranda and business documentation.Coordinating meetings, agendas, minutes and follow-up actions.Supporting sales, leasing and transaction processes through document preparation and workflow coordination.Maintaining CRM records, reporting dashboards and deal tracking registers.Assisting with business development initiatives, proposals and client relationship management.Supporting invoicing, reporting, expenses and general operational administration.Coordinating cross-functional projects and ensuring timely delivery of key business priorities.Maintaining strict confidentiality and professionalism in all aspects of the role.
About YouWe're looking for a highly capable Executive Assistant who brings:At least 5 years' experience supporting C-suite executives, founders, partners or senior leaders.Previous experience within the property, real estate, professional services or related industry.Demonstrated ability to manage competing priorities in a fast-paced, high-performance environment.Exceptional organisational, time management and stakeholder management skills.Strong business writing, presentation preparation and document management capabilities.Advanced Microsoft Office skills and confidence working with CRM and business systems.High attention to detail and a proactive, solutions-focused mindset.Absolute discretion, integrity and ability to manage confidential information.A professional, polished communication style and strong client service orientation.
Why SHP?At SHP, our people are at the centre of everything we do. We foster a culture built on:ProfessionalismWe bring expertise, sound judgement and integrity to every interaction.AccountabilityWe take ownership of our work and deliver on our commitments.CollaborationWe work together, share knowledge and support each other's success.ExcellenceWe strive for continuous improvement and exceptional client outcomes.Joining SHP means becoming part of a respected national property advisory business where your expertise is valued, your development is supported, and your contribution makes a meaningful impact.
Perks & CultureOur people are at the heart of everything we do. From wellbeing and professional growth to recognition and community involvement, we offer benefits that support you both professionally and personally.Employee Assistance Program (EAP) for you and your immediate family.Paid gender-neutral leave for new parents.Birthday, volunteer and milestone leave.Learning & development allowance.Discounted gym membership.Company-sponsored sporting and fundraising events.Quarterly team social events and activities.Biannual team volunteer days.Annual Tennis Month with a coach.Awards and recognition with cash prizes.
Apply NowIf you're a highly organised professional who thrives in a dynamic environment and enjoys supporting senior leaders to achieve outstanding outcomes, we'd love to hear from you.Apply today to join SHP and become part of a team committed to excellence, collaboration and client success.