Coordinator, Graduations

• Based at our Geelong Waurn Ponds Campus + hybrid work arrangements
• Full-time and fixed-term (until March 2027)
• HEW 7 $110,171 - $121,309  + 17% Superannuation

About the Role:

Be at the heart of one of the most significant milestones in a student's journey. As Coordinator, Graduations, you will play a pivotal role in delivering memorable graduation experiences for thousands of students while ensuring the integrity of Deakin's award conferral processes. This is an opportunity to combine strategic coordination, stakeholder engagement and continuous improvement to make a meaningful impact on the student experience. Working across the University, you'll collaborate with a diverse range of stakeholders, lead complex processes, and contribute to the successful delivery of high-profile graduation ceremonies that celebrate achievement and shape lasting memories.

In this role:

• Lead the end-to-end coordination of graduation and award conferral processes, ensuring an exceptional experience for students and the successful delivery of high-profile University ceremonies.
• Build trusted partnerships and provide expert advice to stakeholders on graduation policies, standards and processes, fostering collaboration and service excellence.
• Drive continuous improvement and operational excellence by analysing information, identifying opportunities for enhancement, and implementing initiatives that improve services, systems and outcomes.

 To be successful, you’ll have:

• Degree with substantial subsequent experience; or extensive experience management expertise in technical or administrative fields; or equivalent
• Experience delivering complex work
• Ability to influence stakeholders
• Experience coordinating or leading work, including coordinating, planning and delivering public events
• Ability to operate independently

Here's how to apply: 

*Open to Deakin Internal staff only*

Please submit your updated resume and a short cover letter outlining your skills and experience.

For a confidential discussion regarding this role, please contact Kaine Leonard (Manager, Graduations and Events) via email at kaine.leonard@deakin.edu.au

For a copy of the position description, please see below:

 PD #588280 Coordinator, Graduations HEW 7.pdf

Applications for this position close on Friday 28 August 2026.

Are You Ready?

Deakin is a Victorian university with a global impact. We are an agile, dynamic, and innovative university committed to making a positive impact through our excellence in education, research and innovation and the contributions we make to the wider community.

We understand that our reputation has been built on the dedication and expertise of our staff and we offer a dynamic and diverse working environment with opportunities to grow and develop careers. We believe that a progressive, thriving culture will ensure that people choose to come, and stay at Deakin and contribute to our ongoing success.

We value diversity and aim to build an inclusive environment that champions, embraces and respects differences. We support and encourage applications from Aboriginal and Torres Strait Islander people, and people of all abilities, cultures, sexual orientation, and genders.

Pre-employment safety and suitability checks: In accordance with the National Higher Education Code to Prevent and Respond to Gender-based Violence, appointment to this role is subject to successful completion of relevant pre-employment checks, including Working With Children Checks and candidate gender-based violence declarations.

Candidates may be asked to declare whether they have been investigated for an allegation of Gender‑based Violence, or determined to have engaged in conduct that constitutes Gender‑based Violence during the course of their previous employment, or otherwise in a legal process.  A declaration is not required from individuals who have experienced gender‑based violence.  A ‘Yes’ response does not automatically exclude a candidate from employment, and any information provided will be treated confidentially and considered only for relevance to the role and the University’s safety obligations.