Administration Assistant

About Us

Inline Cosmetic Laboratories is a proudly Australian contract manufacturer, established in 2005 and conveniently located between Brisbane and the Gold Coast.

We partner with leading Australian and international brands across the healthcare, beauty, personal care and veterinary sectors, delivering a wide variety of liquid products under ISO and TGA GMP standards.

As a growing business, our people play an important role in keeping everything moving. We’re looking for someone who wants to be part of that, who enjoys variety, takes pride in their work and has high learning agility.

The Opportunity

We’re looking for an Administration Assistant who is organised, personable and enjoys working with both people and numbers.

This is a varied role supporting the day-to-day operations of the business across administration, finance, and general office duties. You’ll work closely with our CFO and leadership team, while also providing support to employees across the broader business.

We’re looking for someone who enjoys working in a fast-paced environment, takes pride in accuracy, and wants exposure to a wide range of finance and business functions in  a growing organisation.

Key Responsibilities

No two days will be exactly the same. Your responsibilities will include:

• Supporting the CFO and finance team with day-to-day administration, accurate data entry and month end reporting

• Processing and checking invoices, expense claims and financial documentation

• Assisting with reconciliations, including supplier statements, batch and stock reconciliations

• Completing daily data entry of production and packaging records

• Purchasing office and factory consumables as required

About you

Your someone who enjoys working in a fast-paced environment, takes pride in accuracy, and wants exposure to a wide range of finance and administration tasks in a growing organisation.  You will also have:

• Previous experience in an administration, office administration, PA or similar role, preferably in a fast-paced environment.

• Experience with Xero or other accounting/financial administration software is desirable

• Excellent organisational skills and able to manage priorities

• Strong Microsoft Office skills (Excel, Word, PowerPoint)

• Detail-oriented mindset and takes pride in getting things right

• Proactiveness where you see something that needs doing and you do it

• Friendliness, approachability and comfortable with building relationships with internal and external stakeholders

Why Join Us?

• Opportunity to make a visible impact in a growing business

• Supportive, down-to-earth team culture

• Weekly pay

• Birthday leave (paid day off)

• Flexible work options (post-probation)

Ready to Apply?

If you’re someone who is seeking your next challenge, is excited about contributing to a high-performing team, and wants to become a valued part of a close-knit team, we’d love to hear from you.