We are seeking a Office Administrator to join our team! Are you an organized, detail-driven administrator looking to grow your career in one of Australia's most exciting and fast-growing industries? This is a fantastic opportunity to join a dynamic solar products wholesale company in Melbourne's Braeside Business Park, taking ownership of back-office operations, order management, and administrative support across a thriving B2B business. With a salary of up to $70,000, a Monday to Friday schedule, and genuine opportunities for career development, this is a role worth exploring.
About UsWe are a dynamic solar products wholesale company serving B2B customers across Australia. As a leader in the rapidly expanding renewable energy sector, they pride themselves on delivering exceptional service to a diverse client base. With continued business growth driving this hire, they offer a modern, supportive, and energetic team environment where the right person will be set up to thrive and develop.
What you'll be doing? -
Managing end-to-end order processing — Coordinating sales orders from inception through to delivery, generating purchase orders and invoices accurately, and keeping customers informed on order status throughout.
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Arranging freight and logistics — Booking freight, tracking shipments, and liaising with logistics partners and suppliers to ensure smooth and timely delivery outcomes.
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Maintaining records and databases — Keeping price files, customer databases, and inventory records accurate and up to date to support efficient business operations.
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Preparing reports and presentations — Producing weekly performance dashboards and professional PowerPoint presentations to support management and business visibility.
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Managing documentation — Filing contracts, proof of delivery documents, and other critical paperwork in an organised and accessible manner.
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Supporting office operations — Serving as the primary point of contact for visitors and incoming calls, and providing general administrative support across the business as required.
Who are we looking for? -
Administration experience — Around one to two years of experience in office administration, customer service, or accounts is required, with exposure to operations, logistics, or purchasing considered a strong advantage.
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Microsoft Office proficiency — Advanced skills in Excel, including formulas and PivotTables, along with strong Word and PowerPoint capability are essential for this role.
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Attention to detail and accuracy — An exceptionally careful and precise approach to data management, documentation, and order processing is a key priority for this role.
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Strong communication skills — Excellent written and verbal English communication skills, with a professional telephone manner and a genuine customer service orientation.
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Mandarin language skills — Mandarin speaking ability is strongly preferred and will be highly valued, particularly for communication with manufacturers and suppliers based in China.
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Organisational ability — Outstanding time management and prioritisation skills, with the ability to manage multiple responsibilities simultaneously in a fast-paced environment.
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Graphic design capability — Basic graphic design or layout skills are highly regarded and will be a welcome addition.
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Australian business experience — Familiarity with Australian business practices and environment is preferred and will be well regarded.
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Reliable and collaborative — A proactive, can-do attitude with a genuine willingness to learn, collaborate, and contribute to the team's success.
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Working rights — Full working rights in Australia are required, either permanent residency or a visa with a minimum of two years remaining.
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Driver's licence and vehicle — A valid Australian driver's licence and reliable personal vehicle are essential, as the Braeside Business Park location is not serviced by nearby train connections.
Why you should consider this opportunity? We offer an attractive remuneration package and other benefits, such as:
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Competitive salary — A salary of up to $70,000 per annum plus superannuation, commensurate with experience.
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Monday to Friday schedule — Enjoy a consistent weekday schedule with no weekend work required.
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Free on-site parking — Convenient on-site parking is available at no cost.
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Modern office environment — Work in well-appointed, modern office facilities within a supportive and energetic team culture.
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Career development — Genuine opportunities to grow and develop your skills within a thriving and expanding business.
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Renewable energy exposure — Be part of Australia's rapidly growing renewable energy industry and contribute to a sector that is shaping the future.
How to apply Ready to join this role? Click Apply now to submit your resume and share your availability and expected salary with us!
We welcome applications from all backgrounds — if you are reliable, detail-oriented, and ready to contribute to Australia's renewable energy future, we would love to hear from you.
All information received will be kept strictly confidential and will be used only for employment-related purposes.
