Tender Coordinator

• Leading Australian engineering organisation
• Major mining, materials handling and engineering projects.
• Career growth and development opportunities.

Are you an organised and proactive Tender Coordinator with a talent for managing deadlines and delivering high-quality submissions? Join NEPEAN Conveyors and play a key role in securing major mining and materials handling projects across Queensland.

The Company

NEPEAN Conveyors is part of the NEPEAN Group, Australia's leading privately owned engineering, mining services and industrial manufacturing organisation.

With operations across Australia and internationally, NEPEAN delivers innovative engineering solutions to the mining, resources, infrastructure and industrial sectors. Our Mackay-based operation supports some of Australia's largest mining and bulk materials handling projects and offers employees the opportunity to build rewarding long-term careers within a growing business.

The Opportunity

An exciting opportunity has become available for a full-time Tender Coordinator to join our team in Mackay, QLD.

Reporting to the QLD Business Manager, this role is responsible for the effective coordination and administration of tender activities across the Queensland business. You will work closely with the Business Manager and Tender Team to manage tender documentation, coordinate submissions, maintain compliance requirements and support the successful delivery of bids and proposals.

This position is ideally suited to a highly organised and motivated professional who enjoys working to deadlines, managing competing priorities and producing polished, professional documentation.

Key Responsibilities

As the Tender Coordinator, your responsibilities will include:

• Coordinating and managing the end-to-end tender submission process.
• Monitoring and managing the tenders inbox and tender registers.
• Maintaining tender documentation, records and correspondence.
• Preparing and submitting tender responses within required deadlines.
• Developing and coordinating non-price criteria responses and returnable schedules.
• Liaising with internal stakeholders to gather information and ensure tender compliance.
• Coordinating tender review meetings and submission activities.
• Formatting, proofreading and editing proposal documents to ensure a high standard of presentation.
• Ensuring submissions comply with customer requirements and company branding standards.
• Supporting the Business Manager and Tender Team with administrative tasks and tender activities.
• Providing project handover documentation and supporting information to operational teams.
• Assisting with general administration duties as required.
• Maintaining professional communication with customers and stakeholders.
• Ensuring compliance with company policies, procedures and WHS requirements.

About You

To be successful in this role, you will possess:

• Minimum 2 years' experience in a similar Tender Coordinator, Bid Coordinator or Administration role.
• Year 12 Certificate or equivalent qualifications in Business Administration or a related discipline.
• Previous experience coordinating bids and tenders, preferably within construction, engineering, manufacturing or contracting environments.
• Strong administration, document control and customer service experience.
• Excellent written communication, proofreading and document formatting skills.
• Advanced Microsoft Office skills.
• Experience working with SharePoint, Pronto or CRM systems (highly regarded).
• Exceptional organisational and time management skills.
• Strong attention to detail and commitment to quality.
• Ability to multitask, prioritise workloads and meet strict submission deadlines.
• A proactive approach with strong initiative and problem-solving abilities.
• Commitment to workplace safety and continuous improvement.

What's On Offer

• Secure permanent position with a leading Australian engineering and manufacturing organisation.
• Opportunity to contribute to major mining and bulk materials handling projects.
• Supportive and collaborative team environment.
• Exposure to a variety of stakeholders across the business.
• Career development opportunities across the broader NEPEAN Group.
• Competitive remuneration package.
• Employee Assistance Program (EAP), providing wellbeing support for employees and their families.
• Access to Employee Benefits programs including novated leasing and financial planning services.
• Access to Fitness Passport, providing affordable entry to a wide range of gyms, pools and fitness centres.

Apply Now

If you are an experienced Tender Coordinator looking for a rewarding opportunity with a respected industry leader, we would like to hear from you. Apply now and build your future with NEPEAN Conveyors.