Executive Support Officer

St Vincent de Paul Society WA is proudly celebrating 160 years of service to the community. "Vinnies WA" is a values-driven organisation dedicated to improving and empowering the lives of the most vulnerable and disadvantaged people in our community.

Specifically, Vinnies WA provides essential services and a helping hand to many West Australians through emergency assistance, mental health support, financial counselling, housing, accommodation and youth services. Learn more at vinnies.org.au/wa

About the Role

Executive Support Officer

• Full time, permanent role

• Canning Vale / Head office location; hybrid work options are available

Vinnies WA are seeking an exceptional Executive Support Officer (ESO) to be a key support to our CEO and the Directorate Leadership Team. 

This is far more than a traditional Executive Assistant role. You will be at the centre of organisational decision-making, providing executive, governance, project and operational support that enables leadership to focus on delivering meaningful outcomes for the community.

Reporting directly to the CEO, the Executive Support Officer is the central coordination point for the Office of the CEO. You will provide high-level executive and governance support, coordinate key meetings and committees, manage critical communications, support strategic projects, and help ensure organisational priorities are delivered effectively.

Key responsibilities:

• Provide high-level executive and administrative support to the CEO and Directorate Leadership Team.

• Manage the CEO's calendar, correspondence, travel arrangements and competing priorities.

• Coordinate executive, leadership and governance meetings, including agendas, papers, minutes and action tracking.

• Support State Council, committee and governance activities, ensuring meetings are well organised and compliant.

• Prepare high-quality reports, briefings, presentations and correspondence for executive decision-making.

• Coordinate strategic projects, organisational reporting and follow-up of key actions and deliverables.

• Maintain document control systems, policy registers and organisational records in line with governance requirements.

• Build strong relationships with internal and external stakeholders, acting as a trusted point of contact for the Office of the CEO.
   

Your Experience and Attributes

This role requires sound judgement, exceptional attention to detail, discretion, professionalism, and the ability to confidently engage with stakeholders at all levels. The Executive Support Officer we are looking for is someone that will bring:

✔ Significant experience in executive support, executive assistance or senior administration roles

✔ Outstanding written communication, editing and research skills

✔ Exceptional organisational skills with the ability to manage multiple priorities

✔ Strong judgement, initiative and problem-solving capability

✔ Advanced Microsoft Office skills and strong digital capability

✔ Excellent interpersonal skills and the ability to build relationships at all levels

✔ A proactive, adaptable and highly professional approach

✔ Availability to attend occasional after-hours governance meetings

Desirable qualities include:

• Experience within the not-for-profit or community services sector

• Qualifications in Business Administration, Project Management, Communications or a related discipline

The successful candidate will demonstrate behaviours aligned with our values of commitment, compassion, respect, integrity, empathy, advocacy, and courage in all aspects of work.

Working for Vinnies WA

At Vinnies WA, you’ll be part of an organisation where people matter - both the community we support and the teams that make it all possible.

Our values are at the heart of our Society, anyone who comes into contact with us is better for it, our employees are supported to grow and nurture their capacity for leadership and resilience and hold mission at our core.

This is an opportunity to be part of an organisation that makes a positive difference to the lives of thousands of vulnerable West Australians, through a range of person-centred services and programs, made possible by the revenue raised through our Vinnies shops, generous donations, fundraising events and grants, and over 3,500 dedicated employees, volunteers and members.

More than this, as a not for profit, Vinnies WA are able to offer our employees:  

• Generous tax-reducing salary packaging benefits (F/T & P/T employees only)

• Leave Loading + Birthday leave benefit (F/T & P/T employees only)

• 15% team member discount card to use in our retail shops

• Flexible and Hybrid working opportunities for eligible positions

Screening & Application Process

At Vinnies WA, we are committed to providing a safe and engaging environment for children and vulnerable people to ensure that their rights, needs and interests are met and that they are protected from harm and abuse.  As such, we ensure that our preferred candidates are appropriately screened prior to any offer of employment, to make sure that the right people are in the right roles. Screening will consist of:

• Police Criminal History Check

• Legal right to work in Australia and

• Working with Children Check (if required).

If you are passionate about our “good works” , and you're someone who anticipates needs before they arise, takes initiative, and enjoys working across executive, governance and strategic projects, we'd love to hear from you. Please submit your application through SEEK (hit “apply now”). Please provide:

1.    Current resume with details of 2 professional referees; and

2.    Cover letter (limited to 2 pages) outlining:

• your suitability for the role (consider the criteria above); and

• your motivation for applying

We are committed to creating a workforce that is as diverse as our Society. As an Equal Opportunity Employer, we encourage applications from Aboriginal and Torres Strait Islander people, and people of all abilities, cultures, orientations and backgrounds.

 Applications will be reviewed as received. No recruitment agencies please.