Coordinator, Events and Administration

About us

Deafness Forum Australia is a health peak and leading advocate for deaf and hard of hearing individuals across Australia. We are committed to advancing the rights, wellbeing and inclusion of deaf and hard of hearing people in all aspects of society.

About the role

We are seeking a Coordinator, Events and Administration to join the Deafness Forum Ltd team on a 12-month 20-hour per week contract basis. This position is fully remote and is integral to the smooth delivery of our events programme and the effective functioning of our administrative operations. In this role, you will be responsible for coordinating and managing a range of events while providing essential administrative support across the organisation. This position plays a vital role in ensuring our events run efficiently and achieve our objectives.

Key responsibilities

• Planning, coordinating and executing events including conferences, seminars, workshops and community gatherings

• Managing event logistics, such as venue selection, catering, equipment hire and accessibility requirements

• Liaising with internal teams and external stakeholders, including vendors and service providers, to ensure event success

• Developing and maintaining event budgets, processing invoices and reconciling expenditure

• Creating and distributing event marketing materials, promotional communications and registrations

• Providing administrative support to senior staff

• Managing databases, filing systems and organisational records

• Coordinating scheduling, booking meetings and managing calendars

• Preparing reports and correspondence as required

• Supporting the organisation's commitment to accessibility by ensuring all events are inclusive and meet the needs of deaf and hard of hearing participants

What we're looking for

• Proven experience in event coordination or event management, ideally in a not-for-profit or community sector environment

• Strong administrative and organisational skills with meticulous attention to detail

• Excellent communication and interpersonal abilities, with the capacity to work effectively with diverse groups

• Proficiency with Microsoft Office suite and event management software

• Experience managing budgets and financial reconciliation

• Demonstrated ability to manage multiple projects simultaneously and meet deadlines

• Problem-solving skills and flexibility in a fast-paced environment

• A genuine commitment to inclusion and understanding of deaf and hard of hearing community needs

• High level of professionalism and discretion when handling sensitive information

• Preferred: experience working with deaf and hard of hearing communities or within disability services

• Preferred: knowledge of accessibility standards and inclusive event planning practices

What we offer

Working with Deafness Forum Ltd means being part of an organisation committed to meaningful social change. We offer a supportive and inclusive workplace where your contributions are valued and your professional development is encouraged. This contract position provides flexibility and the opportunity to gain diverse experience in events management and administration within a purpose-driven organisation. We are committed to fostering a workplace culture that celebrates diversity and supports the wellbeing of all team members. We welcome applications from people of all backgrounds and encourage those with lived experience of deafness or hearing loss to apply.

Apply now

If you are passionate about supporting the deaf and hard of hearing community and possess the skills outlined above, we would love to hear from you. Please submit your application including a resume and cover letter to join our team at Deafness Forum Ltd.