Project Administrator

Griffin Marine is a leading marine service provider specialising in multi-disciplinary industrial services and project management. Our skilled workforce includes welders, boilermakers, painters, insulators, trade assistants, and mechanical fitters. We service a diverse range of clients, including prime defence contractors and commercial shipping companies. With a focus on proactive and professional support, we are committed to delivering high-quality and trustworthy service.

Position Overview:

Join our Darwin team as a Project Administrator and play a key role in supporting the successful delivery of engineering and maintenance projects. You will coordinate project activities, manage documentation, support reporting and liaise with internal and external stakeholders to ensure projects run smoothly.

If you are highly organised, detail-oriented and experienced in managing multiple priorities in a fast-paced environment, we want to hear from you!

Key Responsibilities

• Provide efficient administrative support to the project team to ensure smooth project delivery
• Prepare, format and distribute project information, ensuring accurate record management and document control
• Respond promptly to information requests from clients, suppliers, divisional teams and project stakeholders
• Work closely with the Project Managers / Coordinators to understand priorities and ensure key actions and updates are clearly communicated across the team
• Ensure all site personnel complete required inductions and comply with site entry requirements prior to commencement
• Maintain and update site registers, ensuring accuracy of workforce and compliance records
• Coordinate meetings, including scheduling, agenda preparation and follow up actions
• Prepare, process and submit invoices to the Finance department in a timely manner

Qualifications and Skills:

• Minimum 2 years’ experience as a Project Administrator in marine, engineering or project-based environments.
• Proficiency in Microsoft Project – Basic level (task entry, dependencies, updates, Gantt navigation).
• Ability to obtain and hold a National Police Clearance to meet Defence site access requirements.
• Current White Card Construction Induction Card or ability to obtain.
• Current valid Driver’s License.

Why join us:

• Competitive salary, great benefits and a supportive team culture
• Flexible work arrangements to support work-life balance and wellbeing
• Work alongside experienced and highly skilled professionals
• Strong opportunities for ongoing professional development and career progression
• Be part of impactful and meaningful marine and defence projects

Griffin Marine Services is dedicated to fostering a diverse and inclusive work environment, providing equal employment opportunities. 

Please note that only candidates with legitimate rights to work in Australia will be considered for this opportunity.