Executive Assistant - APS 4

• $84,028 - $91,199 + 15.4% super
• TAS - Hobart
• Ongoing/non-ongoing opportunities with flexible working arrangements

We are seeking enthusiastic and proactive individuals to provide executive and administrative support to our senior leaders. If you thrive in a fast-paced environment, excel at problem solving and have experience in administration, customer service and relationship building, an Executive Assistant role could be the perfect fit for you.

As an Executive Assistant, you will be the first point of contact in your senior executive’s office, making your ability to build rapport quickly and deliver a great client experience highly valuable.

While flexible work arrangements may be considered, these roles are primarily office-based to support the dynamic and responsive nature of executive operations.

You will be co-located with your senior executive and undertake a variety of tasks which will include:

• front-of-office duties, such as welcoming visitors, handling incoming phone calls and correspondence and directing enquiries
• diary management:
  • providing daily guidance on priority meetings, emails and actions
  • escalating urgent matters for attention and response
  • tracking follow-ups on action items to ensure deadlines are met
  • scheduling meetings and forward planning, including management of meeting conflicts
• coordinating meetings and events (on site or virtual) including preparing electronic and hard copy papers, and setting up meeting rooms
• managing travel arrangements and itineraries, assisting with budget management, credit card acquittals, and handling less complex procurement and financial management tasks
• communicating with business partners and clients
• supporting teams across the business line or branch with administrative tasks, such as ordering stationery, printing, and escorting visitors.

The relationships you build, the experience you gain and the development opportunities you access will pave the way for career growth through:

• support from a dedicated relationship manager
• guidance and support from an experienced buddy or mentor
• networking opportunities to create valuable professional connections
• learning and development through our Executive Assistant capability uplift program
• active participation in workplace initiatives and events, contributing to site engagement.

These roles may be offered on an ongoing or non-ongoing basis in Hobart.

We embrace the strength of diversity – through our people and the perspectives they bring.

We are committed to inclusive recruitment practices and encourage applications from people with disability or neurodivergence, Aboriginal and Torres Strait Islander peoples, and individuals from all backgrounds. Reasonable adjustments can be provided throughout the recruitment process.

Candidate information kit (PDF, 342KB) Opens in new window

Candidate information kit (docx, 787KB) Opens in new window