Personal Assistant/Marketing/Events

QuarterFive is a new-age wealth advisory firm. We work with a small number of significant families and business owners dedicated to growing and protecting their wealth for future generations.We set out to redefine wealth management and provide holistic strategic advice, sophisticated and tailored investment solutions, succession, governance and philanthropy. Our approach combines personalised service with technology, deep industry insights and a high-quality ecosystem of professional advisers to provide comprehensive financial solutions.
We are looking for an exceptional Personal Assistant to play an important role in supporting our Managing Director and the broader QuarterFive team. This is a varied and hands-on position suited to someone who thrives in a fast-moving professional environment, takes pride in being highly organised and enjoys making things happen behind the scenes.
At its core, the role provides proactive executive and administrative support to the Managing Director, including diary and email management, meeting coordination, travel arrangements and management of competing priorities. You will also be an important point of contact for clients and external stakeholders, helping us deliver the high level of professionalism and personalised service expected at QuarterFive.Beyond traditional support, the role has broad exposure across the business, including corporate events, marketing and communications, people initiatives and the day-to-day management of our East Melbourne office.
We are a culture-first and performance-driven firm. Enjoying not only the nature of your role, but also the people you work alongside, is incredibly important to the environment we aim to cultivate. We are looking for someone who takes genuine pride in their work, has high personal standards and wants to make a meaningful contribution to the team and the growth of QuarterFive.
What you'll doProvide proactive executive and administrative support to the Managing Director, including diary, email, meeting, travel and priority management.Coordinate client meetings and interactions, ensuring a seamless and professional experience from beginning to end.Organise internal and external meetings, events, seminars and team functions, including catering, technology and supporting materials.Support QuarterFive's marketing and brand initiatives, including website content, LinkedIn, communications and campaigns.Manage the day-to-day office environment, IT equipment and general administration.Support business improvement projects and identify opportunities to improve systems, processes and operational efficiency.
Qualifications2–3+ years' experience in a personal assistant, administration or business support role, ideally within financial or professional services but not essential.Exceptional organisation, time management and attention to detail.Strong written and verbal communication skills with a professional and client-focused approach.The ability to manage competing priorities, anticipate needs and take ownership of tasks through to completion.Experience coordinating meetings, projects and events.Strong proficiency across Microsoft Office and CRM platforms, with the confidence to quickly learn new technologies.Exposure to marketing, events, HR administration or office management will be highly regarded.A qualification in business, administration, finance or a related field is beneficial but not essential.
If this sounds like the kind of role and environment you would enjoy, we'd love to hear from you.Please send a one-minute video to people@quarterfive.com.au introducing yourself, telling us why you're interested in QuarterFive and what you believe you could bring to the role.