Accounts Payable Officer

About the Business

Since 2007, Chill-Rite Refrigeration & Air Conditioning has built a strong reputation as one of the largest and most trusted air conditioning providers across regional New South Wales. We specialise in the sale, installation, service, and maintenance of high-quality air conditioning systems, including evaporative cooling, split systems, gas ducted heating, and ducted refrigerated heating and cooling solutions.

With a team of more than 100 employees, we proudly support customers across regional communities including Dubbo, Mudgee, Orange, Bathurst, Tamworth, Newcastle, Coffs Harbour and Albury / Wodonga.

In 2024, Chill-Rite joined Air Control Australia, bringing together two well-established businesses under the one corporate group. This partnership combines decades of industry expertise, expanded service capabilities, and shared support functions to strengthen our ability to deliver exceptional outcomes for customers across Australia.

This position will be based at the Air Control Australia Head Office in Bayswater, Victoria, where the Finance team operates as a shared services function across the group. While working alongside the broader Finance team, this role will be dedicated to supporting Chill-Rite's accounts payable function.

About the Role

We are seeking a highly organised, detail-oriented, and accurate Accounts Payable Officer to join our Finance team. The successful candidate will be responsible for entering and processing supplier invoices, matching invoices against purchase orders within our job management system, assisting with payment runs, reconciling supplier statements, and maintaining accurate financial records.

You will also provide valuable administrative and reporting support to the broader Finance team while working closely with suppliers and internal stakeholders to resolve account queries and ensure smooth financial operations.

 Key Responsibilities

• Process supplier invoices accurately and in a timely manner.

• Match supplier invoices against relevant purchase orders.

• Reconcile supplier statements and resolve discrepancies.

• Reconcile credit card statements with relevant documentation.

• Maintain accurate vendor records and account details.

• Respond to supplier and internal stakeholder queries.

• Assist with month-end closing activities and account reconciliations.

• Ensure compliance with company policies and financial procedures.

• Perform general office duties and provide administrative support as required.

• Maintain compliance with Australian taxation requirements, including GST treatment of supplier invoices, record-keeping standards, and ATO reporting obligations.

What We’re Looking For

• Previous experience in an Accounts Payable role.

• Strong communication skills.

• Confident using computers, Microsoft Office or accounting systems (Xero preferred).

• Excellent attention to detail and high levels of accuracy.

• Experience in a medium to large organisations

• Ability to manage competing priorities and meet deadlines.

• A positive, can-do attitude and willingness to learn.

• Ability to follow instructions and work independently.

Why Work with Chill-Rite?

• Monday to Friday 8.30 am to 5.00 pm or 8.00 am to 4.30 pm

• Full-time, secure employment.

• Supportive and friendly team environment.

• Career progression within a growing organisation.

• Immediate Start

If you are an experienced Accounts Payable Officer who is ready to take the next step in your career, we encourage you to apply for this role. Click the "Apply now" button to submit your application.

Please include a personalised cover letter to tell us why you would be a good fit for our business, this role and anything that your resume does not convey.

Please note: We are not accepting applications from recruitment agencies.