Scheduler & Project Administrator

About the role

Greenworx is seeking a proactive, highly organised, detail-oriented individual to join the team in providing scheduling, coordination and administrative support across projects and day-to-day operations. The successful candidate will be responsible for coordinating schedules, maintaining all job-related documentation including invoicing, quotations, tracking jobs/progress, supporting all team members and ensuring information is communicated accurately and efficiently between internal teams, clients, contractors and suppliers.

Key responsibilities

• Develop, maintain and update project schedules and work programs.
• Complete all invoicing and the distribution of these ongoing to ensure timely payment using MYOB and various client work order portals.
• Assist with Suppliers, Contractors, Purchase Orders, and other project-related documentation.
• Coordinate resources, personnel, contractors, equipment and site activities.
• Schedule meetings, site visits, deliveries and project activities.
• Monitor schedule changes and communicate updates to relevant people.
• Provide day-to-day administrative support to Director, Operations Manager, Contracts personnel and all other teams as needed.
• Maintain client communication/email communication/phone call enquiry files and any other documentation as required.
• Prepare and distribute meeting agendas (toolbox/safety), minutes, action lists and job updates.
• Liaise with clients, contractors, suppliers and Greenworx Teams.

About you

• Previous experience in project administration, scheduling, coordination or a similar role.
• Strong organisational and time-management skills.
• Excellent attention to detail and accuracy.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and deadlines.
• Proficiency with Microsoft Office, particularly Excel, Outlook and Word.
• Experience with MYOB, Salesforce or any similar database and Work Order Portals.
• Ability to work independently while also supporting a wider team.
• Strong problem-solving and follow-up skills and the ability to work under pressure.
• Previous experience in construction, engineering, maintenance or a project-based environment is advantageous.

Benefits

• A supportive and collaborative working environment.
• Opportunities to develop project coordination and administration skills.
• Exposure to a range of blue-chip clients and projects across Perth.

About us

Greenworx is a dynamic and successful player in the Landscape Industry. We have been in operation for 30+ years and are committed to delivering exceptional service to our clients.