Admin Assistant

About the role

Cyclowest is seeking an experienced and highly organised Administration Assistant to join our team at our Bayswater facility.

Reporting to the Facility Operations Manager, you will provide a broad range of administrative, financial, payroll, procurement and office management support to help ensure the smooth and professional operation of our business.

While the primary role is centred around accounts information processing and bookkeeping (including payroll), there is a broad span of work across other sections of the business.

This is a hands-on role suited to someone who enjoys variety, takes pride in accuracy and organisation, and can confidently manage competing priorities in a busy environment.

You will work closely with management, employees, suppliers, and other stakeholders, playing an important role in keeping our day-to-day business functions running efficiently.

Key responsibilities

• Managing customer invoicing, receipting, supplier payments and expense processing.

• Processing supplier invoices and payments in MYOB, including accurate account coding.   XERO experience also very highly valued.

• Maintaining weekly summaries of upcoming expenses.

• Fortnightly payroll processing and maintaining confidential employee records.

• Preparation of employee documentation including new employee contracts

• Maintaining leave rosters and ensuring accurate leave reporting.

• Coordinating purchase orders with suppliers and internal stakeholders, and reconciling invoices against purchase orders.

• Providing general office administration and management support, including meeting coordination and document control when required.

• Coordinating travel arrangements and conference attendance, including short-notice requests when required.

• Maintaining accurate documentation and records in accordance with company policies and procedures.

• Supporting compliance with Cyclowest's quality and business management requirements.

About you

• At least five years' experience in account management in a similar sized organization.

• Demonstrated ability in an administrative role within a busy, customer focused environment.

• Experience with payroll processing, procurement and financial administration will be highly regarded.

• High level of computer literacy including proficiency at MS word applications, Excel, Xero, MYOB, and banking systems.

• Excellent communication skills.

• Excellent organisational skills and a high level of attention to detail.

• Problem-solving and decision-making.

• Team collaboration.