Legal Secretary

About the Role

Reporting to the Team Leader (Senior Associate) and the Practice Manager, and supported by other senior admin staff, you will provide secretarial, and some paralegal, support to a busy team of lawyers.

The team practices predominantly in Family Law, Wills and Estates, and Property/Commercial Law, with some Commercial Litigation and Debt Recovery, and occasionally some minor Criminal Law. Variety is the spice of life!

Key Responsibilities

• Opening files and all file maintenance, electronic and hard copy, and all associated administrative duties, including photocopying, scanning, and daily filing.

• Conflict Checks and due diligence processes.

• Data and Time Sheet Entry.

• Client invoicing.

• Archiving, and Archive Management.

• Liaising with Clients and external stakeholders via phone, letter, email, and in person.

• Diary Management, including organising and coordinating meetings, and liaising with other administrative staff as to Boardroom availability and/or technical requirements for virtual meetings.

• Online filing of documents with various Courts and VCAT.

• Drafting of basic correspondence, preparation of Court Documents, and Briefs to Counsel.

• Attending Conferences for Note Taking.

About You

• At least 3 years' similar experience.

• Exceptional attention to detail, and excellent time management skills.

• Strong written and oral communication skills.

• Comfortable and able to work independently, and as part of a team.

• Strong work ethic, and ability to work well under pressure.

• Experience using LEAP will be highly regarded.

About us

Stynes Bastian Lawyers is a dynamic boutique firm in the heart of Melbourne's legal precinct. We pride ourselves on providing all of our clients with a results driven, commercially focused, and compassionate service, and our staff with a supportive, respectful, and fun place to work.