Administrative Support

About us

THELEC is a growing trades and construction business delivering quality project work across Queensland. We pride ourselves on doing the job right the first time, strong client relationships, and a supportive team culture. As we continue to grow, we're looking for a reliable Administration Support Officer to keep our office and projects running smoothly.

About the Role

Reporting to the Operations Manager and Admin Team, you'll be the backbone of our day-to-day operations — supporting our project and field teams with the admin that keeps jobs on track. This is a varied, hands-on role suited to someone who's organised, proactive, and enjoys being the go-to person in a busy office.

Key responsibilities

• Answering incoming calls in a professional and courteous manner, addressing enquiries

• Managing job and project administration in Simpro (creating tasks, updating jobs, linking supervisors, issuing completion tasks)

• Liaising with suppliers, clients, and internal team members

• Maintaining accurate job records, documentation, and filing (including safety folders and compliance paperwork)

• Processing and matching supplier invoices to jobs and purchase orders

• Raising and managing purchase orders, ensuring a PO is generated for every order and spend

• Assisting with scheduling, ordering materials, and general project coordination support

• Providing general office and administrative support as required

• Maintaining employee records, compliance documents and licence / training registers

• Assisting with Invoicing to clients

• Supporting the wider team with General administrative tasks as required

About You

• Some previous administration experience (trades, construction, or project-based environment a strong advantage)

• Confident with computers and job management software — experience with Simpro is highly regarded, but we'll train the right person

• Strong attention to detail and a methodical, process-driven approach

• Excellent communication skills, both written and verbal

• Able to juggle competing priorities and stay organised in a busy environment

• A positive, can-do attitude and a willingness to learn

What we offer

• A secure full-time position with a stable, growing business

• Competitive salary of + superannuation

• Supportive team environment with genuine training and development

• Onsite Parking, strong team culture

How to apply

If this sounds like you, we'd love to hear from you. Click Apply Now and submit your resume along with a short cover letter telling us why you'd be a great fit.