Project Administrator

Join our Downer Professional Services team and play a key role in delivering complex defence and national security projects that safeguard Australia’s future.  

 About the role

This is an exciting opportunity to join a high-performing Defence project team where you'll work at the centre of project delivery, supporting Engineering, Integrated Logistics Support (ILS) and Project Management stakeholders. As the Project Administrator, you'll provide essential coordination, governance and administrative support that enables the successful delivery of complex Defence capability outcomes.

From preparing project documentation and managing Defence Objective records to coordinating meetings, tracking actions, supporting forecasts and assisting with test and evaluation activities, you'll play a critical role in keeping projects running smoothly. If you're highly organised, thrive in a fast-paced environment and enjoy being the person who keeps everything on track, we'd love to hear from you
 

What You’ll Do

As a Project Administrator, you will provide essential project coordination, governance and administrative support across a complex Defence program. Working within an integrated workforce, you will help maintain project performance, support stakeholder engagement and ensure project requirements are delivered in accordance with Defence policies and procedures

This role offers a broad scope, with key role responsibilities including:

• Support project planning, scheduling, reporting and governance activities.
• Prepare briefs, reports, submissions, minutes and project documentation.
• Coordinate meetings, workshops and reviews, including agendas, actions and follow-up activities.
• Assist with project test, evaluation and acceptance activities.
• Support project controls activities including risk, issue, action and decision registers.
• Assist with annual job income forecasting and project performance reporting.
• Engage with internal and external stakeholders to support project outcomes.
• Identify issues, propose solutions and contribute to continuous improvement initiatives.