Sales Administrator / PA to MD | Real Estate | Career Growth & Team Culture

About the role

We are seeking an organised, proactive and highly capable Sales Administrator / PA to the Managing Director to join our established real estate team. This is a varied role combining sales administration and transaction coordination with personal assistance to the Managing Director and general office support.

You will play an important role in keeping our sales operations running efficiently, coordinating property campaigns and transactions, supporting the Managing Director with day-to-day priorities, and assisting the wider team as required.

The position would suit someone who enjoys variety, takes ownership of their work and is equally comfortable coordinating a property campaign, preparing documentation, managing a diary or assisting with general administration.

Key responsibilities

Sales Administration

• Provide comprehensive administrative support throughout the property sales process, ensuring documentation, compliance requirements and transaction milestones are managed accurately and efficiently

• Prepare listing agreements, contracts and sales documentation

• Coordinate property listings from appraisal through to settlement

• Process sales documentation, deposits, commissions and settlement administration

• Coordinate the administrative and logistical requirements of property marketing campaigns

• Arrange photography, floorplans, copywriting, styling and other campaign services

• Upload and maintain property listings across CRM systems, the agency website and online property portals

• Liaise with vendors, purchasers, settlement agents, conveyancers, contractors and other stakeholders

• Maintain CRM databases and ensure client and property information remains accurate and up to date

PA to the Managing Director

• Provide day-to-day administrative and personal assistance to the Managing Director

• Manage diary, appointments, meetings and competing priorities

• Assist with email correspondence, documentation and follow-up of actions

• Coordinate meetings, travel and appointments as required

• Prepare correspondence, reports, presentations and other business documentation

• Liaise with staff, clients and external stakeholders on behalf of the Managing Director

• Handle confidential and commercially sensitive information with professionalism and discretion

• Proactively follow up outstanding matters and assist the Managing Director to keep priorities on track

General Administration & Office Support

• Provide general administrative assistance across the business as required

• Assist with reception and telephone coverage when required, including greeting clients and directing enquiries

• Support document preparation, filing, scanning, database management and general correspondence

• Assist with meetings, functions and other office activities

• Provide administrative support to other team members during busy periods or staff absences

• Contribute to the smooth day-to-day operation of the office and a professional client experience

About you

You will be organised, reliable and professional, with the ability to manage multiple priorities and take initiative without needing constant direction.

Ideally, you will have:

• Previous sales administration, real estate administration or similar experience would be highly regarded

• Experience supporting a senior manager, director or business owner would be highly regarded

• Strong administrative and organisational skills

• Excellent written and verbal communication

• Strong attention to detail and accuracy

• Confidence communicating with clients and stakeholders

• Proficiency with Microsoft 365 including Outlook, Word, Excel, PowerPoint and Teams

• CRM and database management experience

• A proactive approach and willingness to assist wherever required

• Professionalism, discretion and the ability to handle confidential information

• Knowledge of real estate documentation and compliance requirements and industry software would be highly regarded

Why join Limnios Property Group?

This is an opportunity to join an established, family-owned Perth property business and work closely with both the Managing Director and an experienced real estate team.

The role offers genuine variety across sales, executive support and business administration, with the opportunity to develop a broad understanding of the property industry and become an important part of the day-to-day operation of the business.

We are looking for someone who takes pride in their work, values excellent service and enjoys being part of a collaborative team where everyone is willing to assist when needed.