Assistant Billing Administrator

Please Note: If you are interested in this opportunity, please apply directly to Kennedys or reach out to Kennedys' recruitment contact listed on our advert for a confidential conversation. We are not currently accepting applications from agencies for this position.

Kennedys is currently looking for a detail-oriented and proactive Assistant Billing Administrator to join our collaborative Finance team in Sydney.

This is an excellent opportunity for someone who enjoys problem-solving, working with data, and delivering accurate administrative support.

The Role

Working closely with our Billing team, you'll play an important role in supporting billing activities across the firm. You'll assist with invoice processing, e-billing administration, matter maintenance, reporting, and client billing requirements, helping ensure our billing processes run smoothly and efficiently.

This role offers excellent exposure to legal finance and billing operations within a global professional services environment, with systems training provided.

Responsibilities

Supporting invoice preparation, submission and tracking activitiesAssisting with client e-billing platforms and invoice uploadsMaintaining billing and matter data accurately across systemsMonitoring billing inboxes and responding to queriesAssisting with invoice amendments, rejections and billing administrationSupporting reporting and month-end billing activitiesWorking closely with lawyers, legal support teams and finance colleaguesMaintaining accurate records and documentation

Who we are looking for

We are seeking someone who is organised, patient and enjoys working with detailed administrative tasks.

You may be a Legal Assistant who is keen to transition into a dedicated billing role or an insurance industry professional with strong administrative skills looking to change industry.

You'll Also Bring

Intermediate - Advanced Excel skills and confidence working with data is essential Experience using billing platforms, e-billing systems, legal finance systems or working within the insurance sector will be viewed favourably, but is not essentialExcellent attention to detail and a high degree of accuracyStrong problem-solving abilities and the ability to investigate issuesA positive attitude and willingness to learnGood organisational skills and the ability to manage competing prioritiesStrong communication and stakeholder management skillsA collaborative approach and willingness to support others

Why Kennedys?

Kennedys is a global law firm with expertise in litigation and dispute resolution, particularly within the insurance sector. Our Australian offices are known for their collaborative culture, high-performing teams and commitment to developing our people.

We Offer

A supportive and inclusive team environmentOngoing learning and development opportunitiesExposure to a global business and industry-leading clientsHybrid working arrangements (three days in the office, two days from home)Standard business hours of 9:00am to 5:00pmA genuine opportunity to build a long-term career within a growing global firm

If you're looking to join a friendly team where your attention to detail, curiosity and positive attitude will be valued, we'd love to hear from you!

Please let us know if you require any additional support or adjustments to be made in order to submit your application to Kennedys.