Admin Assistant

Administration Assistant – Full-Time

We are seeking a reliable and experienced Administration Assistant to join our small, friendly team in Norwest. This key role ensures the smooth running of our office operations by supporting staff, clients, and suppliers across a range of administrative tasks.

You will assist with internal documentation, client communication, and the use of systems such as NetSuite and Microsoft Office. We’re looking for someone who is highly organised, detail-oriented, and confident communicating in both English and Chinese.

Key Responsibilities:

·       Provide general administrative support to the Company Director and broader team

·       Manage incoming calls, reception duties, mail, and courier arrangements

·       Prepare and coordinate shipping documents, invoices, and test certificates

·       Maintain and update client, product, and pricing records in NetSuite

·       Liaise with local and overseas suppliers and clients regarding deliveries and updates

·       Manage office supplies and help ensure the workspace remains tidy and functional

·       Assist with website content and digital catalogue updates

·       Book travel and accommodation as required

About You:

·       Strong verbal and written communication skills in both English and Chinese (essential)

·       Previous experience in an import/export or logistics-related role (preferred)

·       Proficient in Microsoft Office; experience with NetSuite is a plus

·       Excellent attention to detail with a proactive, can-do attitude

·       Able to work independently and collaboratively within a team

·       A diploma or bachelor's degree is preferred

·       Current NSW Driver’s Licence

If you thrive in a fast-paced, team-oriented environment and want to be part of a growing, success-driven business—we’d love to hear from you.

To apply, please submit your resume and a cover letter outlining why you’re a strong fit for this role.