Executive Assistant and Project Support Officer

Company Description

At the City of Stirling, we’re proud to be WA’s largest local government, serving over 243,000 residents with more than 200 community‑focused services. With a workforce of 1,600, we’re committed to building an inclusive, capable and future‑ready organisation. We invest in our people, embrace innovation, and offer a workplace where flexibility, wellbeing and growth are more than just words — they’re how we work.

Job Description

Why You'll Love This Role

Are you an organised, proactive professional who thrives in a fast-paced environment and enjoys working closely with senior leaders?

As our Executive Assistant and Project Support Officer, you'll play a pivotal role supporting the Director Corporate Services and the broader Directorate. This is far more than a traditional executive assistant position. You'll be a trusted partner, providing strategic, operational and project support while acting as a key liaison across all levels of the organisation.

You'll have the opportunity to contribute to key strategic initiatives, coordinate high-level activities, support Directorate planning and governance processes, and help deliver outcomes that make a meaningful difference to our organisation and community.

What You'll Be Doing

• Provide high-level executive support to the Director Corporate Services
• Proactively manage a complex and dynamic schedule, ensuring effective time management and forward planning
• Prepare correspondence, briefing notes, reports, presentations and communications
• Coordinate Directorate meetings, workshops, events and stakeholder engagements
• Monitor and coordinate actions arising from Directorate projects and strategic initiatives
• Manage Directorate administration systems, records and compliance requirements
• Support Directorate planning, service delivery and business improvement activities
• Undertake research, analysis and reporting to support informed decision-making
• Coordinate travel, accommodation and related administrative requirements
• Liaise with senior leaders, Elected Members, employees and external stakeholders
• Assist in managing the Corporate Services’ administration budget
• Support the implementation of special projects and organisational initiatives as directed

Position Description

Qualifications

What You'll Bring

We're looking for a highly organised professional who can balance competing priorities while delivering exceptional service and maintaining absolute confidentiality.

You'll ideally bring:

• Tertiary qualifications or substantial experience in a similar executive support role
• Exceptional organisational skills and attention to detail
• Advanced written and verbal communication skills
• Experience preparing reports, briefing notes, presentations and executive correspondence
• Strong research, analytical and problem-solving capability
• Demonstrated project coordination and administration experience
• Excellent stakeholder management and relationship-building skills
• Proven ability to work autonomously, exercise sound judgement and manage competing deadlines
• High levels of discretion, integrity and professionalism when dealing with sensitive matters
• Strong Microsoft Office and technology skills
• A commitment to customer service, continuous improvement and delivering high-quality outcomes

Experience supporting senior executives within a complex organisation, local government experience and knowledge of governance frameworks will be highly regarded.

Additional Information

Why You'll Love Working Here

Work Your Way

Free parking and convenient access to public transport.

Rewarding You

Up to 6% employer-matched superannuation, purchased leave and novated leasing options.

Feel Your Best

Free gym membership, corporate health discounts and wellbeing programs designed to help you thrive.

Explore all our benefits at www.stirling.wa.gov.au/careers.

Ready to Make a Real Impact?

If you're ready to bring your expertise to a role where your work supports the delivery of services to one of Western Australia's largest communities, we'd love to hear from you. 

Additional Information

A satisfactory National Police Clearance is required for this position.

This is a Permanent Full Time (5 days per week) position.

Questions? Reach out to Bianca Parent at [email protected] 

Applications close: Friday 11 September 2026 at 6pm

(We may begin interviews before the closing date, so don’t wait!)

Apply now: http://www.stirling.wa.gov.au/employment

The City embraces its diverse workforce by supporting work-life balance and offering opportunities for progression and development. Here at City of Stirling we celebrate and support inclusion and diversity.

We acknowledge the traditional custodians of the City of Stirling, the Wadjak People of the Nyoongar Nation, and the Aboriginal and Torres Strait Islander peoples of Australia. We will act with compassion and respect towards all people and value people of all abilities, ages, religions, faiths, sexualities, gender identity and cultural backgrounds.