Administration Assistant

This is a great opportunity for an organised and personable Administration Assistant to join the Primary team at John Paul College.

The Administration Assistant (Primary) provides comprehensive support to ensure the smooth operation of departmental activities, projects and processes.

This is a part-time, 12 month contract covering a period of maternity leave, commencing September 2026.

Reporting to the Dean of Students (Primary), this role will be responsible for:

• Fostering a positive, professional and collaborative work environment for the Deans and the administrative team in Primary Administration.

• Providing efficient administrative support, including proactive management of schedules, coordinating meetings and overseeing team logistics.

• Undertaking quality control tasks such as document reviews, process management, data entry and compiling information.

• Preparing accurate correspondence, data and reports to support compliance activities and audits.

• Collaborating with colleagues, parents and associates of the College to deliver efficient services to the Primary team and wider school community.

• Managing incoming correspondence, communications and tasks promptly and professionally, prioritising deadlines with sound judgment.

• Adhering to health, safety and environmental policies and procedures.

Maintaining strict confidentiality, discretion and consistent sound judgement are critical attributes for any candidate considering this role.

You bring strong organisational skills and excellent attention to detail, along with a proactive and professional approach to administrative support.

Candidates for this role will need to be able to share their relevant and recent experience in:

• Delivering administrative support with the proven ability to manage multiple tasks and meet deadlines in a fast-paced environment.

• Excellent written and verbal communication skills, with the ability to build effective relationships with staff, students and parents.

• High level proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook and Teams), with the ability to learn new systems quickly.

• Managing competing priorities and working independently, with initiative and sound judgement.

• Previous experience in a school or similarly fast-paced administrative environment is preferred but not essential.

• Handling confidential and sensitive information with discretion and professionalism.

As this role will operate in an environment where children are present, the successful candidate will be required to hold and maintain a positive notice Blue Card (Working with Children check) prior to commencement and for the duration of employment.

At John Paul College, our staff enjoy a supportive and rewarding work environment where your expertise is valued and your professional growth is encouraged. As a highly regarded independent co-educational school, JPC offers not just a job, but a career where you can grow, contribute, and make a real difference in young people's lives.

• Generous remuneration package including 12.75% superannuation and 17.5% leave loading

• Eligible to access salary packaging through our provider, RemServ

• Excellent leave entitlements, including 4 weeks annual leave and paid parental leave – pro-rated to time worked, where applicable.

• Access to our on-campus gym and staff pool

• Discounted tuition fees at John Paul College for staff children

• Complimentary on-campus OSHC for staff children

• Corporate discounts with partners such as RemServ, Mazda, Medibank and Commonwealth Bank

• Employee Assistance Program

• Free on-site car parking

• Paid co-curricular opportunities, including coaching and supporting teams across sport, performing arts, debating, e-sports, and other activities

• Study support for further qualifications

• Strong focus on professional development

• Annual flu vaccinations

• Opportunity to be a part of a friendly, experienced and well-respected team

Applications are to be made by clicking this link and applying on our website.

To assist us with determining your suitability for this role, please ensure your application includes the following information -

• Your cover letter is addressed to the attention of Lisa O’Neill – Recruitment Officer and should share with us your experience and what you will bring to the role

• Your current resume includes your qualifications and employment history.

• And the names and contact details for at least two professional referees. 

John Paul College is an equal-opportunity employer, and we encourage candidates from all backgrounds to apply.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

The College reserves its right to interview and offer this role prior to the closing date of this advertisement. If you are interested in joining John Paul College, please do not hesitate in applying as soon as possible.

John Paul College is committed to the safety and wellbeing of all children and young people. We embed child safety into everything we do, including how we recruit and support our people. All successful candidates will be required to hold a current Blue Card prior to commencing employment and may be subject to disclosure and suitability checks as part of Queensland's Reportable Conduct Scheme.