Office Manager

Location: Clayton, VIC

Salary: $80,001 - $100,000

Job Type: Permanent position | Full time position

ICARE FAMILY DAY CARE PTY. LTD. We are seeking an experienced and highly organised Office Manager to oversee the administrative operations of our family day care service.

The successful applicant will play a key role in managing office systems, coordinating staff and educators, maintaining records, ensuring compliance with relevant legislation, and supporting the efficient delivery of services across the organisation.   Benefits Competitive salary package. Supportive and professional work environment.

Opportunity to contribute to the growth of a respected family day care service. Ongoing professional development opportunities. Task & responsibilities ?

  Plan, organise and review office administration procedures and service standards.   ?   Coordinate and supervise administrative staff, ensuring efficient workflow and service delivery.

  ?   Manage educator and family records, enrolment documentation and confidential files.   ?

  Oversee payroll administration, accounts processing, invoicing and fee reconciliation.   ?   Maintain office policies, procedures and document management systems.

  ?   Liaise with educators, families, regulatory authorities and external service providers.   ?

  Coordinate recruitment, onboarding, staff training records and performance documentation.   ?   Ensure compliance with family day care regulations, workplace policies, privacy obligations and relevant legislation.

  ?   Monitor office budgets, supplies, equipment and service contracts.   ?

  Prepare operational reports, correspondence and management information for directors.   ?   Assist management with strategic planning and continuous improvement initiatives.

  ?   Ensure workplace health and safety requirements are maintained across administrative operations. Qualification & experience Diploma or higher qualification in Business Administration, Management or a related field.

Minimum one years' experience in an office management or administration management role. Strong knowledge of office systems, records management and administrative procedures. Experience supervising staff and coordinating office operations.

Excellent communication, organisational and problem-solving skills. Advanced computer skills including Microsoft Office and cloud-based administration systems. Experience in childcare, education, community services or family day care environments will be highly regarded.

About Company ICare Family Day Care is a family day care service committed to providing high-quality early childhood education and care through a network of qualified educators. We support educators, families and children by ensuring compliance with regulatory requirements and delivering professional administrative and operational support. Work Type: Full time Salary: $79500-85000 Job Publish: 10-08-2026 Job Expire: 09-09-2026 Apply on: Office Manager Job here!

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