Administration Assistant

Are you an organised, people-focused administrator looking to make a real difference? We're seeking a proactive Administration Assistant to be the go-to person for our Centre Manager — keeping our team running smoothly while helping create a warm, resident-centered community.

No two days will look the same. You'll manage the Care Manager's calendar, coordinate meetings and record minutes, prepare polished reports and correspondence, and keep our records and databases accurate and up to date. You'll also lend a hand with HR processes, end-of-month coordination and performance appraisal preparation — and step in to support the Resource Coordinator and/or Reception when the team needs you.

You'll be a friendly, trusted point of contact for colleagues, residents and their families, always respecting each resident's dignity, privacy and freedom of choice. If you take pride in accuracy, thrive on variety and want your work to reflect a genuine sense of purpose, we'd love to hear from you.

Meath Care (Inc) is a Not-for-Profit Aged Care Service Provider operating across multiple locations within the Perth Metro Area. Here at Meath Care, our values lie at the heart of our organisation, focusing on our partnerships with residents, ensuring that their care and services are provided in a holistic and meaningful way. 

Whilst we are a small organisation, we have been operating in the Aged Care space for many years and have built a team of amazing staff who are dedicated to enriching the lives of the elderly.  

We offer our staff:

• A competitive above-award salary with an opportunity to salary package up to $18,550 per annum before tax.
• Access to an employee rewards and recognition platform (providing discounts on household items, health insurance, and much more).
• Access to an Employee Assistance Program.
• A positive and collaborative work environment within a modern setting.
• A high level of job security and satisfaction working within a supportive team.
• Opportunity for growth and development; and
• Free on-site parking.

Key Responsibilities:

• Provide clerical support to the Centre Manager including filing, writing letters and preparing reports.
• Formatting documents to organisational standards.
• Assist the coordination of the Human Resources Management processes as requested.
• Maintain employee details in the employee register/database on employment.
• Formatting and distribution of meeting agendas.
• Record minutes of all meetings.
• Perform general clerical duties to include but not limited to photocopying, faxing, mailing, and filing, including bulk mail outs.
• Accurate inputting of data to organisational databases as directed by manager.
• Maintain hard copy and electronic filing system within designated work area.
• Coordinate CM’s calendar including making appointments.
• Ensure effective communication with residents, relatives, supervisors and colleagues. Respecting the rights of the residents, their dignity and the individuals’ privacy and freedom of choice.
• Coordinate end of month documentation.
• Assist manager in preparation for performance appraisal.
• Accurate recording of information using relevant digital programs
• Work undertaken is in accordance with the organisation’s Vision, Mission and values.
• Ensure economic and safe uses of resources and equipment.
• Provide relief Receptionist and Resource Coordinator duties as required.
• Other reasonable duties as directed by the Centre Manager.

Desired skills and experience:

• Proven experience in administrative roles
• Proficiency in using Microsoft Office suite (Word, Excel, Outlook)
• Excellent organisational and time management skills
• Strong communication and interpersonal abilities
• Ability to work effectively in a team environment
• Attention to detail and accuracy in work
• Capability to handle sensitive and confidential information with integrity
• Adaptability and willingness to take on new tasks as required

If you are a proactive individual with excellent organisational skills, attention to detail, and a strong sense of professionalism, we encourage you to apply for this rewarding role. Join our dedicated team at Meath Care as we continue to provide exceptional care services within our community.

All applications must be received by 9:00 am on Friday, 21 August 2026. We reserve the right to close the position early and commence the recruitment process prior to the closing date. 

Thank you for your application. NO AGENCIES or unsolicited resumes will be accepted.