Office Manager

This opportunity is ideal for a highly organised and proactive professional with demonstrated experience in office management or business administration within an engineering, construction, or technical services environment.

This is a part-time position offering flexible working days and hours, which can be negotiated to suit the successful candidate and the needs of the business.

• Manage the day-to-day running of the office, ensuring administrative tasks are completed efficiently and the office operates smoothly.

• Process fortnightly payroll and maintain accurate employee records.

• Coordinate recruitment and onboarding activities as required.

• Manage accounts payable, including processing invoices and maintaining financial records.

• Prepare client reports and assist with general business reporting.

• Manage document control processes, ensuring project and company documentation is accurately prepared, maintained, distributed, and archived in accordance with company procedures and client requirements.

• Coordinate office resources, equipment, suppliers, and facility maintenance to support daily operations.

• Liaise with clients, suppliers, consultants, and subcontractors to ensure effective communication and administrative support.

• Organise company travel, meetings, and corporate events as required.

• Provide administrative support to the Directors and senior management team.

• Maintain company records, policies, and confidential documentation in line with company procedures.

• Manage and maintain the Integrated Management System (IMS), including ISO 9001 Quality Management and ISO 45001 Occupational Health and Safety requirements.

• Plan and conduct internal ISO audits, maintain quality documentation, and coordinate corrective actions and continuous improvement initiatives.

• Ensure compliance with company policies, workplace health and safety requirements, and relevant legislation.

• Provide general administrative support across the business as needed to ensure the efficient operation of the office.

To be successful in this role, you will have:

• Previous experience in an Office Manager, Business Administrator, or similar role.

• Experience within an engineering, construction, mining, or technical services environment is highly regarded.

• Strong organisational skills with the ability to manage multiple priorities.

• Excellent communication and stakeholder management skills.

• Proficient in Microsoft Office 365 and business management systems.

• Experience with document control, quality management systems, and ISO standards is desirable.

• Understanding of Workplace Health and Safety (WHS) requirements.

• Ability to work independently, use initiative, and contribute to continuous improvement.